Position Summary:

The Buyer processes all purchase orders including final authorization review of purchase orders and requisitions, order placement, and verification of prices and delivery. Works in conjunction with Supply Chain Director, Senior Buyer, and end users throughout Conway Medical Center assisting Associates with supply and equipment orders needed to maintain patient care, facility maintenance, and administrative duties.

Qualifications Education:

High school diploma required. Associate degree highly preferred.

Experience:

Two years of general clerical experience required. Previous purchasing experience preferred.

Duties & Responsibilities:

Review and submit documentation for new item additions and changes to MMIS (Material Management Information System) to ensure appropriate item information is accurate and per GPO or Local contracts. Reviews all approved department requisitions for expense related requests and issues appropriate PO accordingly. Work closely with accounts payable, receiving, and finance to expedite invoice payment and decision making to resolve any discrepancies. Remains knowledgeable and current in market conditions and trends affecting healthcare purchasing. Utilizes continuing education opportunities to improve purchasing techniques. Independently input requisitions and purchase orders and run reports and inquiries necessary to perform job functions. Assist in the day-to-day supplier interactions including ordering, confirming, and delivery of supplies and services. Negotiates and settles with suppliers regarding damaged claims, rejections, losses, returns, over shipments, cancellations, and invoice payment issues. Participates in the monitoring of vendor/supplier performance. Follow-up with suppliers to expedite delivery of outstanding orders. Monitors back orders and recalls and coordinates obtaining replacement products in conjunction with Warehouse Supervisor and/or Inventory coordinator. Investigate complaints; secures adjustments, resolve other moderately complex purchasing related problems. Reviews and completes the clean-up of aging RNI, INR, and outstanding returns. Makes corrections to the MMIS and prepares documentation for competitive bids for expense items and selected capital equipment. Supports daily activities related to inventory and non-inventory related requests. Maintains working knowledge of the multiple inventory control systems and provides education and assistance to end users in the use of the electronic requisition process. Analyze processes and will make recommendations in the establishment and implementation of policies and procedures. Provide exemplary customer service in all interactions. Effectively utilize strong organizational skills. Consistently display effective verbal communication skills. Proficiency with Microsoft Outlook, Word, Excel, and Explorer. Regularly exercise independent judgement. Completes other duties as assigned by department leadership.