Purchasing Analyst Milestone Industrial Welding Glendale, AZ Job Details Full-time $25 - $40 an hour 3 hours ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance 401(k) matching Qualifications Accounting systems Microsoft Excel Phone communication Procurement Manufacturing facility experience Attention to detail QuickBooks Online Vendor relationship management QuickBooks Negotiating purchasing contracts Productivity software Time management

Full Job Description Position Summary :

The Purchasing Coordinator plays a central role in the company's procurement and supply chain operations, managing the full purchasing cycle from vendor solicitation through purchase order reconciliation. This position is responsible for maintaining accurate pricing and vendor data, processing and tracking purchase orders, coordinating the timely arrival of materials and consumables, and ensuring full compliance with project schedules and budgets. The ideal candidate brings hands-on experience in structural steel fabrication and construction procurement, is proficient with industry-standard software such as QuickBooks and Bluebeam, and combines strong organizational, analytical, and negotiation skills with the ability to work cross-functionally in a fast-paced shop and office environment. This role sits at the intersection of the office and the shop floor, requiring someone equally comfortable negotiating with vendors over the phone, entering and reconciling data in QuickBooks, and walking the shop to confirm incoming material against open purchase orders. Success in this position directly supports on-time project delivery, cost control, and dependable material flow to production.

Core Competencies :

Procurement & Sourcing Vendor & Employee Management Purchase Order Lifecycle Management QuickBooks Online Purchase Order management Cross-Functional Coordination (Estimating, Detailing, Project Management, Fabrication) Document Control & Recordkeeping (OneDrive job folders) Schedule & Risk Awareness (material lead times, delivery tracking)

Key Responsibilities :

Solicit and evaluate quotations from suppliers and subcontractors to ensure competitive pricing, quality, and reliability. Compare bids and proposals against project specifications to confirm the scope, lead time, and cost align before award. Negotiate pricing, delivery schedules, and contract terms with vendors and subcontractors to secure the best value for the company. Build and maintain strong working relationships with a reliable network of vendors and subcontractors. Monitor vendor performance, including on-time delivery and quality of materials, and address recurring issues directly with suppliers. Coordinate onboarding for new vendors and employees, ensuring all required documentation and account setup is completed accurately and on time. Record and reconcile employee credit card charges within QuickBooks, verifying receipts and proper job/cost coding.

Purchase Order & Procurement Administration :

Issue and manage purchase orders and subcontract agreements in accordance with project requirements and company purchasing policy. Enter all purchase orders into QuickBooks, ensuring each is assigned the correct job number and cost code. Finalize purchase orders upon receipt of materials, confirming pricing accuracy, quantities, and terms prior to close-out. Enter all credit card and third-party purchase orders into QuickBooks for accurate receiving, tracking, and reconciliation. Maintain organized, up-to-date procurement logs and file all quotes and purchase orders in the appropriate OneDrive job folders. Review open purchase orders regularly to confirm status, follow up on outstanding confirmations, and correct discrepancies promptly.

Project Coordination & Communication :

Collaborate closely with estimating, detailing, project management, and fabrication teams to align purchasing activity with project timelines. Proactively notify Project Managers of materials that have been reserved versus materials actively being procured. Track outstanding orders, identify and resolve delivery or supply issues, and escalate risks related to cost, schedule, or availability. Execute all purchasing activities for materials, equipment, and services in alignment with project schedules and broader business needs. Coordinate incoming material and consumable deliveries to ensure the shop is supplied on time and in full. Communicate order status, delays, and changes clearly and promptly to all affected internal stakeholders.

Qualifications :

Required Prior experience in supply chain, procurement, or purchasing, ideally within construction, fabrication, or manufacturing. Working knowledge and hands-on use of QuickBooks Online. Strong critical thinking, problem-solving, and decision-making abilities. Effective planning, organizational, and time-management skills, with the ability to manage multiple priorities simultaneously in a deadline-driven environment. Proven written, verbal, and interpersonal communication skills, with the ability to interact professionally with vendors, subcontractors, and internal teams. Solid understanding of material lead times, logistics, and how procurement decisions affect project schedules and budgets. Demonstrated negotiation skills and comfort managing multiple vendor relationships concurrently. High attention to detail and accuracy when entering and reconciling financial and procurement data. Ability to work both independently and collaboratively within a small, fast-paced team. Advanced proficiency with Microsoft Office, including Excel, Word, and PowerPoint. Legal authorization to work in the United States.

Preferred:

Background in structural steel fabrication or construction procurement. Familiarity with Bluebeam or comparable construction document review software. Experience supporting job costing or working within a job-costed accounting environment.

Work Environment & Physical Requirements:

Work location is the company's office and shop facility in Glendale, Arizona. Role requires the ability to sit, stand, and walk on uneven surfaces for extended periods. Must be able to lift up to 50 pounds as needed. Regular movement between office and shop environments to verify incoming materials against purchase orders. Standard schedule is full-time, Monday through Friday.

Pay:

$25.00 - $40.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insurance

Work Location:

In person