The Purchasing Coordinator supports the purchasing and supply chain functions by processing purchase orders, communicating with vendors, tracking shipments, maintaining purchasing records, and ensuring materials are available to support manufacturing operations. This role requires strong organizational skills, attention to detail, and the ability to work in a fast-paced environment. Essential Duties and Responsibilities Create and process purchase orders accurately and timely. Follow up with vendors regarding order confirmations, pricing, lead times, and delivery schedules. Monitor open purchase orders and expedite shipments when necessary. Maintain accurate purchasing records, vendor files, and pricing information. Coordinate with warehouse, production, and engineering teams to ensure material availability. Verify order acknowledgments and reconcile discrepancies with vendors. Assist with inventory replenishment and monitor stock levels. Obtain price quotes from suppliers and compare pricing. Assist in sourcing new suppliers as needed. Resolve invoice discrepancies by working with vendors and the accounting department. Track incoming shipments and communicate delivery updates to internal departments. Assist with vendor performance tracking and supplier evaluations. Maintain purchasing reports and spreadsheets. Ensure purchasing activities comply with company policies. Perform other administrative and purchasing duties as assigned Qualifications High school diploma or GED required; associate's degree in business, supply chain, or a related field preferred. 1-3 years of purchasing, procurement, administrative, or manufacturing experience preferred. Experience in a manufacturing environment is a plus. Strong in Microsoft Excel. Proficiency with ERP systems. Strong organizational, communication, and time management skills. Ability to prioritize multiple tasks and meet deadlines. Detail-oriented with excellent problem-solving abilities EEO Policy Xcel Staffing is an Equal Opportunity Employer All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates without regard to race, color, religion, sex, pregnancy (including childbirth, lactation, and related medical conditions), national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, and any other characteristic protected by applicable law. We believe that diversity and inclusion among our teammates are critical to our success as a company, and we seek to recruit, develop, and retain the most talented people from a diverse candidate pool.
