Entry-level Procurement Specialist

We are looking for a detail-oriented entry-level Procurement Specialist to support supplier administration and purchasing operations. This contract position with permanent potential focuses on maintaining accurate supplier information, assisting with purchasing documentation, and helping departments complete procurement-related activities in a compliant and efficient manner. The ideal candidate will be comfortable handling sensitive data, coordinating with internal stakeholders, and contributing to process improvements that strengthen service quality and operational consistency.

Responsibilities:

• Manage supplier profiles and related records to ensure purchasing and payment activities can be completed accurately and in line with organizational standards.
• Review onboarding requests and supporting documents, confirm required information is valid and complete, and enter approved details into the appropriate systems.
• Assist with supplier setup tied to service-based engagements, direct payment activity, and other purchasing scenarios that require careful documentation outside standard workflows.
• Prepare requisition materials for departmental purchasing needs and verify that supplier selection, payment details, and instructions are properly documented before order creation.
• Evaluate requisitions submitted by internal teams, identify missing or incorrect supplier data, and follow up to resolve issues promptly.
• Partner with purchasing team members to provide backup support, share knowledge across processes, and promote consistent execution of supplier maintenance tasks.
• Recommend practical improvements to supplier onboarding, communication methods, and workflow documentation to enhance efficiency and user experience.
• Maintain clear records, job aids, and reference materials so procurement activities remain audit-ready and aligned with current procedures.
• Serve as an alternate resource for assigned purchasing processes to support continuity across the shared services function.