Contracts Administrator

Contracts Administrator at Ultimate Staffing Services Contracts Administrator at Ultimate Staffing Services in Livermore, California Posted in 8 days ago. $72,800.00 - $79,040.00 per year

Job Description:

Position Summary The Contracts Administrator supports executive leadership by managing the full contract lifecycle for projects. This role works closely with the COO to ensure contracts are accurate, compliant, and efficiently executed. The ideal candidate is detail-oriented, organized, and comfortable handling sensitive and time-critical agreements. Key Responsibilities Prepare, review, track, and manage contracts, amendments, and service agreements Support the COO with contract administration, documentation, and executive-level coordination Maintain contract templates, standard terms, and internal approval workflows Coordinate contract execution, including signatures, renewals, expirations, and amendments Ensure contracts align with regulatory requirements, internal policies, and risk guidelines Act as a liaison between legal counsel, sales, project teams, and operations Track contract milestones, obligations, and deliverables Maintain organized contract records and digital filing systems Assist with RFP reviews, vendor agreements, NDAs, and compliance documentation Support audits, reporting, and internal reviews related to contracts Qualifications 5+ years of experience in contract administration from heavy civil or general contractor Experience supporting senior leadership or executive teams preferred Familiarity with contracts in engineering, construction, utilities, or environmental services is a plus Strong attention to detail and document accuracy Ability to manage multiple deadlines and prioritize effectively Professional communication skills across technical and non-technical teams Comfortable handling confidential and sensitive information Skills Contract lifecycle management Document control and version tracking Executive support and stakeholder coordination Risk and compliance awareness Strong written and verbal communication Microsoft Word, Excel, Outlook; contract management systems a plus All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.