Assistant Manager, Contracts & Construction Administration ($91,400 - $121,900)

Position Summary:

The Assistant Manager, Contracts & Construction Administration is a key position to support contracts, construction administration and coordination within the Capital Projects department and with external vendors and contractors. This role will analyze how budgets inform construction contracts and pay applications to develop expertise. The Assistant Manager will apply sound reasoning and independent judgement to perform the Key Responsibilities listed below, including tracking project costs within the financial system, and will coordinate with the Construction and Development management teams to ensure process adherence and quality control of project documentation.

Key Responsibilities:

Manage commitments into Systems Applications and Products (SAP) for the $100M+ reinvestment and repairs business plan. Prepare and execute critical legal contract documents through the Sharepoint platform to assure pricing accuracy and internal coding compliance. Train new Contract Administrators in areas of Contract and Change Order processing using departmental guidelines and procedures. Audit Certificates of Insurance (COI) submitted by vendors to identify deficiencies and coordinate updated documents to ensure compliance. Promote cost accountability and financial rigor across all disciplines with both internal and external stakeholders. Perform quality control reviews of Schedules of Values and Scopes of Work to mitigate financial risk and project delays. Ensure process adherence by key stakeholders in the Capital Projects team and implement best practices. Identify and implement procedural efficiencies within departmental protocols.

Additional Skills:

Construction industry background is a plus Demonstrate proficiency in SAP

Preferred Education:

Bachelor's Degree (or equivalent experience)

Preferred Years of Relevant Work Experience:

3+ years

Additional Requirements:

Strong attention to detail and excellent organization skills Demonstrate self-reliance and initiative to achieve daily objectives with minimal supervision Apply general knowledge of American Institute of Architects (AIA) forms and common construction agreements Minimum Qualifications /

Other Expectations:

Compensation:

Base Pay Range:

 $91,400.00 - $121,900.00 Actual placement within this range may vary based upon, but not limited to, relevant experience, time in role, base salary of internal peers, prior performance, business sector, and geographic location. The Company also offers competitive benefits for full time employees including paid time off, matching 401(k), and health benefits.

About Us:

Irvine Company Apartment Communities (a division of Irvine Company) offers a portfolio of more than 125 resort-style apartment communities in coastal California's most desirable locations: San Diego, Orange County, West Los Angeles and Silicon Valley. With world-class amenities, resort-like surroundings and an unparalleled commitment to customer service, Irvine Company Apartment Communities redefines the rental-living experience. We take as much pride in our employee community as we do the communities we create. It's an environment populated with talented and experienced people, a collaborative spirit and abundant opportunities. Apply today to join our employee community, and learn more about Irvine Company, our legacy and our guiding principles. The Irvine Company is committed to providing equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, compensation, termination, and training, without regard to race, religion, color, sex, sexual orientation, gender, gender identity, national origin, ancestry, citizenship status, marital status, pregnancy, age, medical condition, genetic information, military and veteran status, disability, or any other basis protected by federal, state, and local law. Reasonable accommodation is available for qualified individuals with disabilities, upon request. #LI-Onsite