A Contracts Manager reviews and manages business contracts for a company or organization. Reviews proposed contract terms and conditions, and communicates and negotiates with clients, suppliers or subcontractors. Confirms that contract terms have been met before a contract is closed out. Manages contract changes and contract record keeping.
$60,000 - $80,000 per year Job Details - Position Overview We are seeking a highly organized Proposal Coordinator with 3-5+ years of experience supporting transportation infrastructure pursuits. This individual will play a critical role in coordinating, developing, and delivering compelling proposals for FDOT, local governments, and other public agencies. The ideal candidate has experience managing multiple deadlines, collaborating with technical teams, and producing polished, compliant proposal packages from start to finish.
Qualifications:
3-5+ years of proposal coordination or marketing experience within the AEC (Architecture, Engineering, and Construction) industry Strong experience supporting transportation infrastructure pursuits, including FDOT and local government proposals Demonstrated experience preparing and coordinating: Letters of Response (LORs) Requests for Qualifications (RFQs) Requests for Proposals (RFPs) SF330s Staff resumes and project profiles Organizational charts: Interview presentations and leave-behind materials Familiarity with FDOT procurement processes and proposal requirements Exceptional writing, editing, proofreading, and document formatting skills Highly proficient in Microsoft Office Suite (Word, PowerPoint, Excel) Experience with Adobe Creative Suite (InDesign preferred) is a plus Strong organizational skills with the ability to manage multiple concurrent pursuits and tight deadlines Excellent communication and collaboration skills, with the ability to work effectively across technical and marketing teams
Preferred Qualifications:
Experience supporting engineering, surveying, transportation, or infrastructure consulting firms Knowledge of CRM and proposal management software Experience coordinating interview preparation and presentation materials Understanding of public-sector procurement and qualifications-based selection (QBS) processes
What You'll Do:
Coordinate and manage proposal development from kickoff through submission Prepare, edit, and format RFQs, RFPs, LORs, and SF330 packages Maintain and update staff resumes, project descriptions, and marketing collateral Collaborate with technical staff to gather content and ensure proposal compliance Develop interview presentations, organizational charts, graphics, and other pursuit materials Track proposal schedules, deadlines, and submission requirements Ensure all deliverables meet quality standards, branding guidelines, and client requirements Support business development efforts by maintaining proposal databases and marketing assets A bit about us: - We are a growing multidisciplinary engineering consulting firm providing surveying, engineering, planning, and infrastructure solutions throughout Florida. Our team partners with public agencies and municipalities to deliver impactful transportation projects that improve the communities we serve. As our transportation practice continues to expand, we're seeking a Proposal Coordinator to help drive strategic growth by leading the development of high-quality, winning proposals for public sector clients. Why join us? - Why Join Us? Competitive compensation and comprehensive benefits package 401(k) with company match Generous PTO and paid holidays Hybrid work flexibility Opportunity to support high-profile transportation and infrastructure pursuits throughout Florida Collaborative, team-oriented culture with strong mentorship and professional development Stable backlog of public-sector work with long-term career growth opportunities Be a key contributor to the firm's continued expansion and success #engineering #transportation #government #porposals #tier6
