Property Administrative Analyst Apply Now Applied To save a job sign in or get started

Job ID:

10382994 Posted today Back Chicago, IL, US Accounting / Finance High School or equivalent Full Time, Temporary 26.00 Experienced (Non-Manager) On-site Government and Public Sector First Shift (Day) Chicago, IL, US 26.00 Experienced (Non-Manager) Full Time, Temporary Government and Public Sector On-site Accounting / Finance High School or equivalent First Shift (Day) Apply Now Applied Job details

Asset Management Assistant Location:

Chicago, IL - 100%

On-Site Schedule:

Monday-Friday, 8:30 AM-4:30 PM (1-hour paid lunch)

Pay Rate:

$26.00/hour

Contract Length:

6+ months

Interview Process:

Multiple interviews conducted via

Microsoft Teams Start Date:

ASAP Position Overview Kelly Services is seeking a highly organized and detail-oriented Asset Management Assistant to support the Asset Management team. This role will be primarily responsible for reviewing vendor invoices, validating service reports, tracking property-related violations, and maintaining accurate reporting for approximately 2,000 properties. The ideal candidate will have strong Excel skills, excellent attention to detail, solid basic math skills, and the ability to identify discrepancies and patterns in large amounts of data. This position is heavily focused on invoicing, reporting, data comparison, and administrative support . Key Responsibilities Review vendor invoices for accuracy and compare invoice details against information in internal systems. Research discrepancies by reviewing invoices and supporting documentation line by line. Review vendor service reports to ensure services were completed and documentation meets CCLBA requirements. Verify that required before-and-after photos and other supporting documentation are included in service reports. Track property preservation violations and maintain detailed Excel spreadsheets. Review violations and determine appropriate vendor chargebacks. Incorporate fines and chargebacks into monthly vendor invoice reviews. Follow up with vendors regarding outstanding violations, discrepancies, and required corrections. Process service cancellation notices when properties are sold or no longer require services. Monitor properties entering and leaving the portfolio and ensure property status, including vacant status, is properly documented and updated. Perform monthly property research, including reviewing Redfin to identify properties that have sold and documenting sale prices. Prepare, maintain, and update Excel reports used for property and vendor tracking. Run Excel reports, formulas, comparisons, and other basic data analysis. Provide general administrative support to the Asset Management team as needed. Qualifications High school diploma required; Associate's degree preferred. Minimum of 2 years of administrative, data-entry, accounting, property management, or related experience preferred. Strong proficiency in Microsoft Excel, including formulas, sorting/filtering, spreadsheets, and data comparisons. Proficiency with Microsoft Office, particularly Outlook and Excel. Strong attention to detail and accuracy. Comfortable working with numbers and performing basic mathematical calculations. Strong ability to recognize discrepancies, trends, and patterns in data. Excellent organizational and time-management skills. Ability to manage multiple priorities and meet deadlines. Strong written and verbal communication skills. Ability to work independently while also collaborating effectively with a team. Professional demeanor and strong follow-up skills. Ideal Candidate The ideal candidate is a detail-oriented, analytical, and organized professional who enjoys working with spreadsheets, reviewing documentation, and identifying discrepancies. They should be comfortable handling repetitive but important tasks with a high degree of accuracy and be able to follow issues through to resolution. Experience with invoicing, accounts payable, property management, real estate administration, vendor management, compliance tracking, or data analysis is highly desirable. This is an excellent opportunity for someone who enjoys working with data and administrative processes while contributing to the company's mission of promoting neighborhood stabilization and economic development. 10382994 Share this job Copied url To save a job sign in or get started To apply for this job email your details to I want more jobs like this in my inbox.

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The following benefits reflect Kelly's general offerings. Eligibility may vary by assignment, location, and job type. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community. Get a complete career fit with Kelly ® . You're looking to keep your career moving onward and upward, and we're here to help you do just that. Our staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career. About Kelly Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year. Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice .