Job Summary Epic Management, Inc. is seeking a dependable, organized, and detail-oriented Office Administrator to support our construction operations team. This position will primarily assist with bid documentation, subcontract paperwork, contract administration, document tracking, and general office support . As the employee becomes familiar with Epic's operations, responsibilities may expand into additional project, accounting, compliance, or administrative functions based on the needs of the company. This is a good opportunity for someone who enjoys staying organized, keeping paperwork moving, following up with multiple people, and supporting a busy construction environment. Responsibilities Assist with preparing and organizing bid and proposal packages. Track bid requirements, deadlines, addenda, forms, and supporting documentation. Coordinate signatures and approvals for bids, contracts, and related documents. Prepare and process subcontract agreements and supporting paperwork. Track outstanding subcontractor documentation and follow up as needed. Collect and maintain certificates of insurance, W-9s, bonds, vendor information, and other required documents. Maintain organized electronic and physical bid, contract, subcontract, and project files. Assist with project startup and closeout documentation. Prepare correspondence, spreadsheets, reports, forms, and other business documents. Scan, upload, organize, distribute, and maintain construction-related documentation. Communicate professionally with subcontractors, vendors, project managers, and other members of the Epic team. Assist project executives, project managers, accounting personnel, and management with administrative needs. Help coordinate document signatures, deliveries, mailings, and electronic submissions. Perform general office and administrative duties as needed. Take on additional administrative or operational responsibilities as experience and knowledge of the company grow. Qualifications Prior administrative or office experience preferred. Experience with a construction company, contractor, engineering firm, architecture firm, or similar environment is a plus. Experience with bids, proposals, contracts, subcontracts, or construction documentation is preferred but not required. Strong organizational skills and attention to detail. Ability to manage multiple assignments and deadlines. Strong written and verbal communication skills. Professional and comfortable communicating by phone and email. Working knowledge of Microsoft Outlook, Word, and Excel. Ability to learn new software, company systems, and construction terminology. Ability to maintain confidential and sensitive business information. Dependable, accurate, and willing to follow through on outstanding items. What We Are Looking For The ideal candidate is someone who is: Organized and detail-oriented Dependable and accountable Comfortable following up with others Able to prioritize changing responsibilities Willing to learn Professional and courteous Comfortable working with contracts, forms, and detailed documentation Able to work independently while supporting multiple team members Proactive in identifying missing information and following through until an item is completed Schedule Full-time Monday through Friday Primarily in-office at our Piscataway, New Jersey location Compensation $24.00-$30.00 per hour Starting compensation will be based on experience, qualifications, and familiarity with construction administration, bid documentation, contracts, subcontractor paperwork, and related office responsibilities. This is a nonexempt position . Benefits Eligible full-time employees may participate in Epic Management, Inc.'s benefit programs in accordance with applicable plan terms and company policies, including: Health insurance Paid time off Paid holidays 401(k) / retirement benefits Other company-sponsored benefits, as applicable About Epic Management, Inc. Epic Management, Inc. is a construction management organization serving a diverse range of projects and clients. Our success depends on strong teamwork, professionalism, attention to detail, and employees who take ownership of their responsibilities. We are looking for someone who wants to become a dependable part of the team and grow into additional responsibilities over time. Epic Management, Inc. is an Equal Opportunity Employer.

Pay:

$24.00 - $30.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Health savings account Life insurance Paid time off Tuition reimbursement Vision insurance

Work Location:

In person