HVAC Estimating Administrator Farmingdale, NY Salary:

$55,000 - $70,000 annually (based on experience) A growing and well-established HVAC company is seeking a highly organized and detail-oriented HVAC Estimating Administrator to support its estimating and sales teams. This is an excellent opportunity for an administrative professional with experience in HVAC, construction, mechanical contracting, or estimating who thrives in a fast-paced environment and enjoys managing multiple projects while ensuring accuracy and efficiency. The HVAC Estimating Administrator will play a key role in coordinating estimate requests, preparing proposals, communicating with customers and vendors, maintaining project documentation, and helping ensure estimates are completed and submitted on time. Key Responsibilities Provide administrative support to the estimating and sales departments. Assist in preparing estimates, proposals, quotes, bid packages, and project documentation. Review project plans, specifications, and customer requests to ensure estimators have complete and accurate information. Coordinate site visits, walkthroughs, and appointments for estimators. Communicate with customers, vendors, subcontractors, and internal teams regarding project requirements. Obtain and organize vendor pricing, product information, and equipment availability. Assist with gathering material and equipment pricing for HVAC projects. Maintain accurate records of estimates, proposals, customer information, and project files. Track outstanding estimates and support proposal follow-up efforts. Enter and update information within company databases, systems, and spreadsheets. Coordinate with operations and service teams to gather information needed for estimates. Organize and maintain files for active, pending, and completed bids. Assist with purchase orders, invoices, and project-related documentation as needed. Help ensure all estimates and proposals are completed accurately and submitted within required deadlines. Qualifications 2+ years of administrative, estimating, project coordination, or office support experience preferred. HVAC, mechanical, construction, or building services experience strongly preferred. Strong organizational skills and exceptional attention to detail. Excellent written and verbal communication abilities. Ability to manage multiple priorities and meet deadlines in a fast-paced environment. Proficiency with Microsoft Office, including Excel and Outlook. Ability to review and understand project, equipment, and material information. Strong follow-up, problem-solving, and customer service skills. Professional, team-oriented attitude with a willingness to learn and grow. Compensation & Benefits Full-time, permanent position Monday-Friday schedule $55,000-$70,000 annual salary Comprehensive benefits package Stable, growing company with a strong industry reputation Long-term career growth and advancement opportunities Collaborative and supportive team environment Apply Today! If you're an organized professional looking to build your career in the HVAC industry and enjoy supporting projects from estimate to completion, we'd love to hear from you. Join a team where your attention to detail and coordination skills will make a direct impact on project success.

Pay:

$55,000.00 - $70,000.00 per year

Work Location:

In person