Contract Administrator Insync Consulting Services LLC

• 4.0 Anaheim, CA Job Details Full-time | Contract $47
• $49 an hour 21 hours ago Qualifications Clinical program budget management Contract documentation review Contract review Contract law compliance support experience Expense management Spreadsheets Filing Contract management experience in healthcare Clinical research protocol review Bachelor's degree Attention to detail Organizational skills Negotiating purchasing contracts Managing projects Productivity software Financial compliance Grant budget preparation Excel data analysis Full Job Description Grants & Contracts Administrator•Clinical Research InSync Consulting Services is seeking an experienced Grants & Contracts Administrator to support clinical research operations.

The ideal candidate will have 4+ years of experience working with clinical trials and 3+ years of experience with contracts and budgeting . Only candidates local to Orange County, CA will be considered at this time.

Schedule:

Hybrid

• 1-2 days per week in the office.

The first two weeks may be fully onsite for training.

Education:

Bachelor's Degree Required Position Overview The Grants & Contracts Administrator works within a research finance and shared services environment, supporting the financial and contractual components of clinical research studies. This position analyzes essential trial documents and collaborates with clinical teams to develop, negotiate, and finalize comprehensive study budgets and agreements. The role involves working with pharmaceutical and medical device companies, clinical research organizations (CROs), and external vendors to negotiate study-specific budgets, contract payment terms, master agreements, fee schedules, and vendor service agreements. This position may also provide guidance, training, and support to less experienced team members. Key Responsibilities Coordinate study agreements through completion, including study contracts, study start-up agreements, accelerated start-up agreements, service agreements, physician agreements, master contracts, and master fee schedules. Prepare contracts and tracked changes for legal review and submission; monitor contract progress, provide feedback regarding institutional practices, and coordinate execution with legal teams. Review clinical trial protocols and complete internal Qualifying Clinical Trial (QCT) checklists to determine whether a Coverage Analysis (CA) is appropriate. Obtain Principal Investigator signatures on QCT documentation when applicable. Develop and negotiate financially feasible clinical trial budgets that appropriately cover internal costs and expenses while meeting strict project timelines. Collaborate with site teams to confirm resource and expense allocations and facilitate vendor costs as needed. Clearly document resources and payees for Clinical Trial Management System (CTMS) development. Apply knowledge of billing compliance, fair market value, coverage analysis, essential study documents, policies, procedures, and internal quality controls. Review protocol amendments, protocol letters, and related communications to determine potential impacts to coverage analysis, contracts, and budgets. Identify required changes resulting from protocol amendments and other study updates. Use Microsoft Office applications, particularly Excel, to analyze data and support improvements to templates, tools, and workflows. Collaborate with post-award teams to resolve issues, identify downstream impacts, and support process improvements. Adapt to changing requirements and support the implementation of new standards, processes, and procedures. Provide recommendations and feedback related to process improvements and operational efficiencies. Support special projects involving data analysis, data mining, and financial research. Maintain complete, accurate, and organized project files and documentation within internal systems. Build and maintain positive working relationships with internal stakeholders, clinical teams, sponsors, CROs, vendors, and other external partners. Track key performance metrics and maintain or enhance dashboards used for KPI reporting and leadership review. Respond to questions and requests within established timelines and provide updates when additional time is needed. Provide guidance and support to lower-level Grants & Contracts Administrators as needed. Qualifications Bachelor's Degree required. 4+ years of experience working with clinical trials. 3+ years of experience working with contracts and budgets. Experience with clinical research agreements, study budgets, and contract negotiations. Understanding of clinical trial financial processes, coverage analysis, billing compliance, and fair market value principles. Strong analytical and problem-solving skills. Advanced proficiency with Microsoft Office, particularly Excel. Strong organizational skills and attention to detail. Excellent written and verbal communication skills. Ability to manage multiple projects and deadlines in a fast-paced environment. Ability to collaborate effectively with clinical, financial, legal, and external stakeholders. Experience working with CTMS platforms and/or clinical research systems is preferred. Ability to analyze protocols, amendments, and supporting study documentation. Must be local to Orange County, CA for consideration.

Pay:

$47.00

• $49.

00 per hour Expected hours: 40.0 per week

Experience:

Clinical Trials :

4 years (Required) Contract and budget: 3 years (Required)

Work Location:

In person