Jr. Contracts Closeout Admin

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JOB DESCRIPTION

Job Title:

Junior Contracts Closeout Administrator | Fully Onsite | $24-28/HR Job Description The Junior Contracts Closeout Administrator supports the end-to-end closeout of contracts and subcontracts in alignment with

FAR/DFARS

regulations and internal policies. This role focuses on reviewing documentation, tracking closeout status, coordinating with internal teams, and ensuring that contract files are complete, compliant, and audit-ready. The position is ideal for an early-career professional with strong attention to detail who is interested in government contracting, contracts administration, or procurement. Responsibilities Support the full lifecycle closeout process for contracts and subcontracts in accordance with FAR/DFARS and internal company policies. Review contract files to verify that all deliverables, invoices, and supporting documentation are complete prior to closeout. Track and maintain closeout status across multiple contracts using internal systems, such as Deltek Costpoint or similar ERP tools. Coordinate with internal stakeholders, including contracts, finance, procurement, and program teams, to gather required closeout documentation. Assist with de obligation of excess funds, final invoice validation, and reconciliation activities to ensure accurate financial closeout. Ensure that contract files are organized, audit-ready, and compliant with CPSR requirements and internal standards. Identify and resolve discrepancies in documentation, billing, or contract deliverables in collaboration with relevant teams. Maintain organized electronic and physical contract files, including filing, scanning, and data entry activities. Provide administrative support for compliance reviews, internal reporting, and external or internal audits related to contract closeout. Assist in developing, refining, and improving closeout processes, procedures, and templates to enhance efficiency and consistency. Essential Skills 6 to 12+ months of experience in contracts, subcontracts, procurement, or related administrative support. Basic understanding of

FAR/DFARS

regulations and how they apply to government contracting and closeout processes. Proficiency with Microsoft Office tools, including Excel and Word, for data entry, reporting, and documentation. Experience using Microsoft Outlook for professional communication and coordination. Experience with SharePoint for document management and collaboration. Strong attention to detail with the ability to manage high-volume administrative workloads accurately and efficiently. Solid administrative skills, including filing, scanning, and organizing electronic and physical records. Ability to identify and resolve basic discrepancies in documentation, billing, or deliverables. Effective communication skills to coordinate with contracts, finance, procurement, and program teams. Additional Skills & Qualifications Bachelor's degree in Business, Finance, Contracts, or a related field, or equivalent experience. 0-1 years of experience in contracts, subcontracts, procurement, or administrative support, preferably in a government contracting environment. Familiarity with contract lifecycle concepts from award through closeout. Experience with ERP systems such as Deltek Costpoint or similar tools is preferred. Experience working within a government contracting environment is a plus. Interest in developing deeper knowledge of

FAR/DFARS

regulations and contract compliance. Ability to contribute to process improvement efforts by suggesting enhancements to closeout procedures and templates. Work Environment The role operates in a professional office environment that relies heavily on electronic systems and organized documentation practices. You will work primarily with Microsoft Office applications, SharePoint for document management, and ERP tools such as Deltek Costpoint or similar systems to track and manage contract closeout activities. The position involves extensive computer-based work, including data entry, document review, filing, and scanning, as well as regular collaboration with contracts, finance, procurement, and program teams. Work typically follows standard business hours, with a focus on maintaining accuracy, compliance, and readiness for audits in a structured and process-driven setting. Professional business attire is generally expected in this environment. Job Type & Location This is a Contract to Hire position based out of Fairfax, VA. Pay and Benefits The pay range for this position is $24.04 - $28.84/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully remote position.

Application Deadline This position is anticipated to close on May 22, 2026. About Aston Carter Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.