Office Manager/Proposal Specialist

Office Manager/Proposal Specialist The Midtown Group - 3.6 Corpus Christi, TX Job Details Full-time $30 - $35 an hour 23 hours ago Benefits Health insurance Dental insurance Paid time off Qualifications Accounting systems Teamwork Operations management Process improvement Proposal writing Bachelor's degree QuickBooks Office management Time management Full Job Description One of our most prestigious Texas-based cybersecurity and IT services clients is in need of an Office Manager & Bookkeeping/Financial Specialist who can bring structure, organization, and fresh ideas to our day-to-day operations. Position Overview The Office Manager & Proposal Specialist will oversee the daily operation of the office and act as the central coordination point for administration, finance-related workflows, and executive support. This role is ideal for someone highly organized, proactive, and confident in implementing new processes to improve efficiency and scalability. A strong understanding of basic financial metrics (including EBITDA), QuickBooks, and spreadsheet balancing is required to support leadership with accurate and timely information. This is an on-site role in Corpus Christi, TX, and is not remote. Key Responsibilities 75% of job: Oversee daily office operations Ensure the office is fully stocked, organized, secure, and functioning smoothly. Manage vendor relationships, office supplies, mail, deliveries, and facility maintenance. Drive process and workflow improvements Review current administrative, financial, and communication processes and recommend improvements. Implement new tools and workflows (checklists, dashboards, templates, automations) to increase efficiency and reduce errors. Financial and bookkeeping support Maintain and reconcile transactions in QuickBooks, including invoices, bills, expenses, and payments. Assist with monthly closing activities, spreadsheet balancing, basic cash flow tracking, and financial reporting. Administrative and executive support Manage calendars, meetings, travel arrangements, and company events as needed. Prepare, organize, and maintain digital and physical records, contracts, and internal documentation. Draft and refine internal forms, SOPs, and office policies to standardize operations. HR and team coordination Assist with onboarding new hires (paperwork, accounts, orientation scheduling). Maintain employee files, track attendance/ PTO, and help coordinate performance review logistics. Support company culture by organizing team meetings, training, and occasional staff events. 25% of job: Support for bids and government work (preferred) Assist in gathering documentation, formatting, and organizing materials for Federal/State bids and RFP responses. Help maintain a library of standard company documents (capability statements, past performance, certifications) for use in proposals. There will be opportunity for commission/bonuses on any proposal work and bids won by the client.

Qualifications Education & Experience:

Associate or Bachelor's degree 3+ years of experience in office management, administrative management, or a similar operations/administrative role. working knowledge of QuickBooks for day-to-day bookkeeping tasks. Strong knowledge in providing daily quotes to clients and potential new clients. Proficiency with spreadsheet balancing and analysis (Excel or Google Sheets), including reconciliations, basic formulas, and building clear reports. Familiarity with EBITDA and basic financial statements (income statement, balance sheet, cash flow) is sufficient to support leadership in understanding performance. Proven track record of introducing and implementing new processes, workflows, or tools to improve efficiency and organization. Excellent organizational, time management, and multitasking skills in a fast-paced, growing business. Strong written and verbal communication skills with a professional, confident demeanor. Proficiency with Microsoft 365 (Outlook, Word, Excel, Teams) or similar productivity suites. Experience with Federal/State bids, RFPs, or government contracting is a strong plus but not required. (will provide commission and bonuses for winning contracts/bids.)

Skills & Competencies:

Strong understanding of basic financial principles and statements. Analytical mindset with high attention to detail. Comfortable working with data in Excel. Ability to balance multiple projects and meet deadlines. Clear communication and a collaborative working style.

What We Offer:

Competitive pay ($65,000 - $125,000 yearly) based on experience and performance. Full-time, on-site position in Corpus Christi, Texas (this is not a remote role). Professional development opportunities A chance to grow with one of Texas' fast-emerging cybersecurity companies. A dynamic and collaborative team culture focused on innovation and integrity. Salary range can vary upwards with commissions and bonuses Opportunity to grow with a scaling cybersecurity company and shape the backbone of office operations.

Pay:

$30.00 - $35.00 per hour

Benefits:

Dental insurance Health insurance

Education:

Bachelor's (Preferred)

Experience:

Office management: 3 years (Required) Proposal writing: 3 years (Required)

Bookkeeping:

1 year (Preferred)

Work Location:

In person