Job#: 3051510

Facilities CoordinatorLocation:

San Francisco, California (Onsite) Role OverviewWe are seeking a seasoned and passionate Facilities Coordinator to join a team. This role is for individuals who excel at creating functional and supportive work environments. The position is central to maintaining an office where staff can focus, collaborate, and perform their best work, emphasizing a strong in-person presence. Key ResponsibilitiesCoordinate and manage vendors for daily operations and maintenance, including deliveries, office supplies, and janitorial services.

Partner with the facilities team to ensure buildings are safe, functional, and comfortable for employees.

Respond to internal service tickets, providing clear and timely solutions.

Address and resolve facility issues promptly, such as equipment malfunctions or maintenance needs, by engaging appropriate vendors.

Conduct minor repairs and maintenance, and coordinate vendors for more complex tasks.

Provide emergency response support in partnership with security and ensure compliance with local codes.

Manage the HVAC program, including projects, preventive maintenance, and vendor relationships.

Oversee office moves, restacks, and reconfigurations from planning to execution.

Set up furniture for meetings and events and perform workstation installations.

Assist in maintaining Standard Operating Procedures and developing office culture.

Required QualificationsExperience:

4+ years of experience in facilities coordination and building operations.

Demonstrated experience coordinating office moves or reconfigurations.

Working knowledge of facilities-related systems such as HVAC, elevators, plumbing, and lighting.

Experience with HVAC systems and move coordination is a priority.

Skills:

A service-minded, solution-based approach to work.

Strong organizational and communication skills with the ability to multitask.

Ability to manage multiple competing priorities effectively.

Physical ability to lift up to 50 pounds.

Adaptability to a fast-paced environment and willingness to handle diverse tasks. Preferred QualificationsExperience managing HVAC projects or a preventive maintenance program.

History of executing moves or restacks in a multi-building or high-growth environment.

Prior experience with vendor management, food and beverage service, and hospitality.

Familiarity with managing permit, license, and inspection requirements.

Background in a technology or startup environment.

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.

Everforth Apex uses a virtual recruiter as part of the application process. Click here for more details. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Everforth Apex and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at https://www.apexsystems.com/privacy-policy

Everforth Apex Benefits Overview:

Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our Welcome Packet as well, which an Everforth Apex team member can provide.

Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

If you require an accommodation under the Americans with Disabilities Act to participate in an interview with a virtual recruiter or to use our website for a search or application, please contact our Benefits Department at [email protected] or 804-523-8228. Please note that this contact information is strictly to be used for medical ADA accommodations and that no other inquiries will be answered.

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VEVRAA Federal Contractor.

We request Priority Protected Veteran & Disabled Referrals for all of our locations within the state.

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