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SM
San Mateo Union High School District
CAPITAL FACILITIES MANAGER
Career Insights for Facilities Manager
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What they do
A Facilities Manager manages the facilities of a company or organization, including buildings and grounds, equipment, supplies and staff. Oversees maintenance and security of facilities; oversees renovation projects and monitors work to improve energy efficiency, productivity or employee safety. May work in manufacturing and production, or manage hotels, small apartment buildings, trailer parks or recreational facilities.
$133,098 / year median in California
+5% projected growth
Job Description
APPLICATION PROCEDURES
To be considered for an interview, applicants must apply online at https://www.edjoin.org/Home/JobPosting/2268733.EXCELLENT FRINGE BENEFITS
with District-paid premiums which includes medical, dental, life, vision, long term-disability, and CalPERS retirement.WORK YEAR
12-month position (221 work days plus 16 holidays and 24 days paid vacation)WORK HOURS
40 Hours per week; 8 Hours per day Please visit https://www.smuhsd.org for more information under Human Resources-Job Postings-Management (ref. Posting#3789).JOB SUMMARY
Under the direction of the Director of Facilities and Construction, the Capital Facilities Manager supervises all aspects of facility planning, programming, design, construction and modernization. The incumbent provides direction and support to personnel in the areas of contracts and reporting, performs duties and responsibilities as required for the fiscal management of District's capital facilities projects including General Obligation bonds, Deferred Maintenance and Burlingame Aquatic Center.ESSENTIAL FUNCTIONS
- Oversee the submission of state applications for new construction, modernization, deferred maintenance and District eligibility.
- Monitor, and take appropriate action, on contractor/subcontractor/supplier stop notices and other notices relating to capital facilities work.
- Prepare formal bid packages; determine pre-qualified bidders; analyze bids, evaluate bidders according to financial capacity, bond ability, past performance and other related factors and recommend award of contracts.
- Invite and accept bids, evaluate bids to determine lowest responsible bidder and acceptability of items bid, participate in developing product specifications and preparation of contracts, supervise preparation of purchase orders and review and approve orders.
- Coordinate with appropriate personnel in finalizing the preparation of requests, proposals and bids.
- Work with local and state agencies in preparing plans and documents, and obtaining approval of plans and documents for all school construction.
- Prior to commitment of any capital facilities funds, review and analyze fiscal and contract transactions to ensure conformity with budget projects that have been developed by the Construction Manager.
- Analyze bond fiscal transactions to ensure that expenditures comply with law.
- Work collaboratively with the District Construction Manager to resolve issues.
- Review appropriate escrow documentation.
- Prepare, review and monitor all capital budgets.
- Maintain District records for all construction projects.
- Authorize release of capital facilities funds for payment work.
- Compile and review account reconciliation, accounts receivable and payable, daily entries, purchase orders, and other expenditure to ensure proper posting and that spending is not exceeding capital projects available funds.
- Reconcile bond financial records to actual.
- Assist in preparing information and a variety of financial reports for District staff, District consultants, the Board of Trustees, and the public, including the Citizens' Oversight Committee.
- Assist with and provide information to independent auditors for the annual audit of bond program financial records.
- Ensure contracts comply with appropriate public contracting requirements.
- Arrange for disposal of surplus property through re-issue and/or public sale or auction.
- Prepare items and resolutions for Board approval.
- Prepare periodic and special reports.
- Train, supervise and evaluate the performance of assigned personnel.
- Oversee the Burlingame Aquatic Center.
- Perform other related work as assigned.
EDUCATION AND EXPERIENCE
- Bachelor's degree preferred or equivalent relevant experience.
- Five years of increasing responsibility and experience in construction, or equivalent relevant experience.
- Experience managing budgets and financial analysis preferred.
- Excellent verbal, written, and interpersonal skills, including team and consensus building.
KNOWLEDGE OF/ABILITY TO
- Understand contracting for construction and professional services by California public agencies.
- Familiarity with California Accounting Manual and California SACS Manual.
- Familiarity with California Public Contract Law.
- Understand management of public funds for capital programs.
- Understand change order process and amendments.
- Understand cash flow.
- Understand construction and consulting contracts.
- Computer aided construction software.
- Microsoft Word and Excel or equivalent programs.
- Meet District standard of professional attitude as outline in Board Policies 4119.
PHYSICAL DEMANDS
- Ability to sit or stand for long periods of time.
- Ability to work at a computer station for extended periods of time.
- Ability to work under pressure to meet deadlines.
- Ability to read fine print.
- Ability to communicate by telephone and in person.
- Ability to reach, bend and grasp in order to file and retrieve materials.
- Ability to operate a computer keyboard and calculator.
- Lift up to 30 pounds or carry any object weighing 20 to 30 pounds.
DISTRICT PROFILE
The San Mateo Union High School District (SMUHSD) is a community funded district with approximately 8,500 students. SMUHSD is situated in central San Mateo County between San Francisco and the Silicon Valley. The District encompasses six communities, San Bruno, Millbrae, Burlingame, Hillsborough, Foster City, and San Mateo, and has six comprehensive high schools: Aragon, Burlingame, Capuchino (International Baccalaureate school), Hillsdale (Smaller Learning Communities school), Mills, and San Mateo. The District has an API over 800 and all schools are in Newsweek Magazine's Top 1000 High Schools. In addition, the District has Peninsula Alternative High School, an Alternative School of Choice, Middle College High School, and an Adult School serving 10,500 students. The District enjoys strong parent and community support as evidenced in three major bond measures passed in 2000, 2006, and 2010 ($621.5 million) for new construction and modernization. More About SMUHSD The San Mateo Union High School District, in existence for more than 110 years, continues to be a vital community academic and cultural resource. With an annual operating budget that is funded primarily through local property taxes, it provides education to a diverse range of approximately 8,500 students attending six highly-rated comprehensive high schools, a special Middle College program in conjunction with the College of San Mateo, an alternative high school where students voluntarily recover credits, and a robust Adult School Program. The District has graduated an estimated 130,000 young people since its founding in 1902. To learn more about the SMUHSD, visit www.smuhsd.org or find usJob Type:
Full-time Pay:
$167,016.00- $193,687.