A Facilities Specialist or Coordinator is in charge of building and equipment maintenance, building security systems, emergency plans, often for specific buildings only. May be involved in planning of new facilities. Acts as contact person between employees and outside contractors.
$28•29 per hour About the Opportunity Our client is seeking a highly organized and customer-focused Facility Coordinator to support daily facility operations, administrative functions, and client service needs. This role is ideal for someone who thrives in a fast-paced environment, enjoys managing multiple priorities, and takes pride in delivering exceptional service while maintaining accurate records and operational efficiency. Responsibilities Serve as a primary point of contact for building occupants and clients, responding to questions, concerns, and requests in a professional and timely manner. Maintain a positive customer experience by fostering a welcoming and service-oriented environment. Review vendor and subcontractor proposals, contracts, and related documentation while ensuring compliance with established policies and procedures. Generate and manage purchase orders (POs) to support facility operations and vendor services. Process security access requests, including badge creation, account setup, and system updates within client platforms. Create, track, and coordinate work orders to ensure service requests are completed accurately and efficiently. Provide administrative support by maintaining records, entering data, preparing reports, and assisting with operational documentation. Coordinate maintenance and repair activities with vendors, contractors, and internal stakeholders. Monitor facility conditions and communicate maintenance or operational concerns as needed. Assist with the implementation and continuous improvement of facility procedures and operational processes. Independently manage workload, prioritize competing responsibilities, and meet deadlines in a dynamic environment. Adapt to changing business needs while supporting multiple projects and initiatives simultaneously. Qualifications Previous experience in facilities coordination, property management, operations support, or a related field preferred. Experience managing work orders, purchase orders, and security access requests. Strong attention to detail and commitment to accuracy in data entry and administrative tasks. Excellent organizational, time management, and multitasking skills. Proficiency with Microsoft Office applications and facility management systems. Strong written and verbal communication skills. Ability to work independently as well as collaboratively within a team environment. Professional demeanor with a customer-first mindset. Reliable, dependable, and committed to delivering high-quality service. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents:
Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you! Beacon Hill. Employing the Future (TM)
