Facilities Project and Medical Equipment Coordinator

Location Address:

550 Osborne Rd NE Fridley, MN 55432-2718

Date Posted:

April 29, 2026

Department:

16008001

Allina Facilities Project Management Shift:

Day (United States of America)

Shift Length:

8 hour shift

Hours Per Week:

40

Union Contract:

Non-Union-NCT Weekend Rotation:

None Job Summary:

Allina Health is a not-for-profit health system that cares for individuals, families and communities throughout Minnesota and western Wisconsin. If you value putting patients first, consider a career at Allina Health. Our mission is to provide exceptional care as we prevent illness, restore health and provide comfort to all who entrust us with their care. This includes you and your loved ones. We are committed to providing whole person care, investing in your well-being, and enriching your career.

Key Position Details:

1.0 FTE (80 hours per two-week pay period) 8-hour day shifts No weekends

Job Description:

Provides support to regional strategic partners and project managers during project lifecycle through completion. Coordinates purchase order initiation and maintenance; drafts contracts and other project documentation; reviews and organizes invoices. Understands project equipment needs (medical and non-medical) and translates them into equipment lists and budgets. Manages the steps & processes to influence successful project completion. Provides project support including documentation support, compiling reports, scheduling & coordinating meetings/activities, and communication with key stakeholders. Principle Responsibilities Department & Organizational Project Management & Operational Support Works with Director/Strategic Partner and/or Project Managers to draft applicable Requests For Proposal (RFP), contracts and other applicable documents. Submit for approval. Maintains professional relationships with internal and external project delivery partners; craft and distribute communications to key stakeholders and partners. Provides project, regional and departmental reports (e.g., Financials, Risk Management, etc.). Coordinates and manages small projects, which are typically projects of less have $100K value, as directed by Strategic Partner. Coordinates movement of existing physical assets (furniture, fixtures, and equipment) for organization-wide location moves & reassignments. Assists with Information Systems protocols for project start-up using

DTR/IT/MAC

technology. Serves as a resource to others on the team by attending & learning various software used in the department and providing department specific training/support to others (i.e. Workday, SharePoint, BlueBeam, Teams, and future programs), including support with onboarding of new staff. Actively participates in development and implementation of standard contracts, policies, procedures, and practices. Demonstrates active engagement in building professional development and ensuring industry knowledge and practices (i.e. participate in American Society for Healthcare Engineering

• ASHE, Minnesota Healthcare Engineers Association
• MHCEA, Trade Partner Education Events; technology products). Works with Project Manager to review close out activities and ensure appropriate filing of all documentation, which may include, but is not limited to: ◦ Reviews Final billing and coordinate with vendor. ◦ Final contract documents
• G701/Change Order ◦ Ensures As-built drawings are received in proper format, validated by CAD Technician, and filed correctly.

◦ Partners with Finance team on Financial close outs ◦ Plans accordingly for close out tasks to be completed with a goal of 90 days. Provides daily operational support to Project Manager, as well as overall department and Allina System by coordinating, planning and scheduling meetings, events and activities; providing onsite vendor assistance; collaborating with IT/IS; Concur expense reporting (including delegate access responsibilities); Project and department documentation support; Allina Service Central support & follow-through. Medical Equipment Budget Management and Financial Reconciliation of Projects Project Manage the medical and non-medical equipment needs for small/medium projects (i.e., typically projects of less than $3M): creating budgets, requisitions, requesting proposals form vendors, issues Purchase Orders (PO's), coordinate equipment deliveries, Manage material and financial close out of equipment. Updates budgets accordingly, including closing out budgets and financials at conclusion of projects. Throughout projects, reviews and reconciles all invoices and applications for payment, ensuring completeness, accuracy, contract compliance, and that the correct project/PO is being charged prior to submitting to Accounts Payable Works collaboratively with Project Manager, Accounts Payable and contractor/vendor to resolve payment and invoicing issues, concerns, and commitments. Requisition Process Vendor set up requests. Processes Workday requisition requests. Corresponds/sends Purchase Orders to vendors and contractors. Documents activities in Shared drive and Workday. Contract/Tenant Improvement Initiate a Purchasing Agent Authorizations (as required) Assemble a Required contract documents and work with vendors to completion. Assists with collecting documentation to receive tenant improvement allowances. Other duties as assigned. Required Qualifications Must be 18 years of age with education and/or experience needed to meet required functional competencies as listed on the job description Minimum 3 years experience with

Information Systems:

Proficiency in spreadsheets, databases, and electronic commerce; Microsoft base applications experience Minimum 3 years experience with Collaboration and team environment; working with a task force or project team to provide appropriate purchasing concerns, suggestions, ideas Minimum 5 years experience with Accounts payable and receivable financial controls including PO issuance, Invoice reconciliation, pay application processing, yearend accrual reporting, and tax accounting Preferred Qualifications High school diploma or GED Associate's or Vocational degree Bachelor's degree Minimum 3 years Planning and/or buyer experience: Inventory/materials control experience, preferably with an equipment inventory system

• Equivalent experience will also be considered

Physical Demands Sedentary:

Lifting weight up to 10 lbs. occasionally, negligible weight frequently

Pay Range Pay Range:

$29.31 to $40.17 per hour The pay described reflects the base hiring pay range. Your starting rate would depend on a variety of factors including, but not limited to, your experience, education, and the union agreement (if applicable). Shift, weekend and/or other differentials may be available to increase your pay rate for certain shifts or work. Benefit Summary Allina Health believes the best way to provide safe and compassionate care for our patients is by nurturing the passion of those who care for them. That's why we devote extraordinary resources to help you grow and thrive — not only as a professional but also as a whole person. When you join our team, you have access to a wealth of valuable employee benefits that support the total well-being — mind, body, spirit and community — of you and your family members. Allina Health is all in on your well-being. Because well-being means something different to everyone, our award-winning program provides you with the resources you need to help you navigate your personal journey. This includes well-being dollars, dedicated well-being navigators, and many programs, activities, articles, videos, personal coaching and tools to support you on your journey. In addition, Allina Health offers employee resources groups (ERGs)

• voluntary, employee-led groups that serve as a resource for members and organizations by fostering a diverse, inclusive workplace aligned with the organization's mission, values, goals, business practices, and objectives.

Allina Health also engages employees in various community involvement and volunteering events.

Benefits include:

Medical/Dental PTO/Time Away Retirement Savings Plans Life Insurance Short-term/Long-term Disability Voluntary Benefits (vision, legal, critical illness) Tuition Reimbursement or Continuing Medical Education as applicable Student Loan Support Benefits to navigate the Federal Public Service Loan Forgiveness Program Allina Health is a 501(c)(3) eligible employer

• Benefit eligibility/offerings are determined by FTE and if you are represented by a union.

People at Allina Health have a career of making a difference in the lives of the millions of patients we see each year at our 90+ clinics, 12 hospitals and through a wide variety of specialty care services in Minnesota and western Wisconsin. We're a not-for-profit organization committed to enriching your career by providing ongoing training, competitive compensation, support for work-life balance and ways to give back to the communities we serve. Join our team of 27,000+ employees

• your career opportunities are limitless!

Diversity creates a healthier atmosphere for our employees, patients, and community. Allina Health is proud to be an Equal Employment Opportunity employer, and will make employment decisions without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law. Allina Health is an E-Verify Employer Allina Health complies with federal requirements to verify the employment eligibility of all persons hired to work in the United States. Allina Health is an E-Verify employer. E-Verify is an Internet-based system that compares information from each new employee's Form I-9 to records available from the Social Security Administration (SSA) and the Department of Homeland Security (DHS) to confirm work authorization. An E-Verify case must be created no later than the third business day after the employee starts work for pay. All Forms I-9 must be completed and received by the Office of Human Resources accordingly. For more information, link to: Right to Work Poster (e-verify.gov)

E-Verify Participation Poster English and Spanish Application Instructions:

External Candidates:

Click "Apply" to start your application. You will need to either create an account or sign into your account to submit an application.

Employees:

If you are a current Allina Health employee, you must sign into Workday and apply through Find Jobs to ensure that you are identified as an internal candidate.