Hybrid/In Office- Tuesday, Wednesday, Thursday Description:

The Coordinator III will assist with management of the General Carpentry trade for the client. They will assist with daily duties such as reporting, aging work orders, data analytics, mail sorting and violation tracking and vendor proposal review/approval.

Qualifications :

High School Diploma or GED required Minimum 2+ years of relevant work or trade school experience 2+ years of experience in recognizing/measuring key performance indicators 2+ years of experience in property vendor or program management 2+ years of analytical/ reporting experience 2+ years of vendor management experience including conducting vendor business reviews 2+ years of managing multiple projects 3+ years of MS Office Suite experience

Top Three Skills Overall Capability Required :

Candidate must be able to multi-task in a fast-paced environment, manage stress effectively, pivot between shifting priorities, and demonstrate a curious, investigative mindset when reviewing data, vendors, and work orders. 1. Vendor & Trade Coordination (Facilities Focus)

Required Depth :

2+ years supporting vendors or trade programs Experience coordinating service providers, reviewing vendor proposals, tracking SLAs, and supporting vendor performance or business reviews Exposure to facilities, property, or retail trade environments strongly preferred 2. Analytical & Reporting Skills (Excel-Heavy)

Required Depth :

Intermediate to Advanced Excel Strong experience with : Pivot tables Data formatting

VLOOKUP / XLOOKUP

Ability to track and report on KPIs including aging work orders, compliance metrics, and service levels Comfortable working with large datasets and recurring reports with a high level of accuracy 3.

Administrative Program Management Required Depth :

2+ years managing multiple workstreams simultaneously Strong organizational, prioritization, and follow-through skills Experience supporting compliance activities, audits, or violation tracking preferred Ability to pivot quickly based on workload and business needs

Primary Responsibilities Include :

Vendor Coordination Service Level Adjustments Compliance Monitoring Administrative Tracking Aging WOs Mail Sorting/Tracking Violation Tracking Education High school diploma or GED required, Bachelors Degree in Business Administration, Facilities Management and Trade experience or similar field preferred and have 2+ years of relevant work experience .

Notes :

M-F 8 AM - 4

: 30 PM Onsite as needed Hybrid/In Office- Tuesday, Wednesday, Thursday VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. 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