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Administrative Associate for Facilities
Career Insights for Facilities Specialist / Coordinator
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Scorecard
Based on Virginia data
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What they do
A Facilities Specialist or Coordinator is in charge of building and equipment maintenance, building security systems, emergency plans, often for specific buildings only. May be involved in planning of new facilities. Acts as contact person between employees and outside contractors.
$88,262 / year median in Virginia
+9% projected growth
Job Description
Administrative Associate for Facilities
Martinsville City Schools
Facilities - Martinsville, Virginia This job is also posted in Martinsville City Schools
Job Details
Job ID:
5915056
Application Deadline:
Posted until filled
Re-Posted:
Yesterday
Starting Date:
Immediately
Job Description
Provide clerical and organizational support to the facility's maintenance and operations department.
Core Responsibilities
Work Order Management:
Receive, log, prioritize, and track repair requests or work orders using computerized maintenance management software.
Scheduling and Coordination:
Coordinate appointments, schedule preventive maintenance, and line up outside contractors or vendors for specialized repairs.
Purchasing and Billing:
Process purchase orders, order departmental supplies, and code or track invoices.
Record Keeping:
Maintain logs for equipment, safety manuals (like SDS books), key cards, and completed maintenance tasks.
Communication:
Answer phone calls, route inquiries, and act as a link between technicians, other departments, and building administration.
Key Qualifications
Education:
High school diploma or equivalent.
Experience:
1 to 2 years of general office or administrative support experience, ideally within a facilities or maintenance environment.
Technical Skills:
Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and the ability to learn work order tracking systems.
Soft Skills:
Excellent organization, clear verbal and written communication, and strong attention to detail.
Position Type:
Full-Time
Salary:
$27,294 to $52,059 Other Professionals Salary Schedule
Job Requirements
Citizenship, residency or work visa required