VP Assistant

PRIME TECH CABINETS INC

Santa Ana, CA Job Details Full-time $20 - $30 an hour 2 hours ago Benefits Paid holidays Health insurance Dental insurance Paid time off Vision insurance Employee discount Professional development assistance Life insurance Paid sick time Qualifications Confidential information handling Google Sheets Google Docs Maintaining an organized workspace High school diploma or GED Driver's License Attention to detail Proactiveness Gmail Google Calendar Professionalism Time management Full Job Description Job Overview Prime Tech Cabinets is seeking a professional, organized, and highly dependable VP Assistant to provide administrative, operational, and personal support to the Vice President. This position will assist with managing multiple calendars, scheduling, emails, meetings, travel, reports, business information, and other daily administrative responsibilities. The VP Assistant will work closely with the Vice President and various company departments, including production, warehouse, installation, sales, accounting, and operations. The position will assist with organizing information, monitoring production and productivity, bookkeeping, contracts, documents, job site information, and special projects. The position may also provide personal and family administrative support to the Vice President, including coordinating personal appointments, school schedules, children's appointments and activities, personal documents, bills or payments, and other personal matters as requested. The ideal candidate is highly organized, trustworthy, professional, detail-oriented, and able to handle confidential business and personal information. The candidate should be comfortable managing multiple priorities, working independently, communicating with different departments, and adapting to changing needs. Duties Manage multiple calendars for the Vice President, including business and personal appointments and commitments. Schedule and coordinate meetings, appointments, deadlines, and other important commitments. Assist with coordinating personal and family schedules, including school schedules, children's appointments, activities, and other personal commitments. Assist the Vice President with personal administrative matters, including scheduling appointments, organizing personal documents, tracking bills or payments, and other personal tasks as requested. Sort, organize, and prioritize emails and other information. Provide daily administrative support to the Vice President. Take accurate notes during meetings and organize and follow up on action items. Plan and organize business travel, including flights, hotels, rental cars, and related arrangements. Maintain travel information and assist with travel-related documentation. Prepare and organize reports, spreadsheets, documents, presentations, and other business materials. Collect and organize information from different departments for the Vice President. Assist with monitoring production, productivity, overtime, operational costs, and other business information. Work with production, warehouse, installation, sales, accounting, and other departments as needed. Assist with resolving production and operational issues. Review cabinet drawings, measurements, layouts, and specifications when needed. Assist with drafting and AutoCAD work as needed. Visit local job sites and Company locations as needed for meetings, project information, measurements, or follow-up. Communicate job site information and updates to the Vice President. Assist with bookkeeping, accounting, invoices, receipts, and other financial information. Organize and maintain business contracts and other important documents. Maintain accurate business records and documentation. Maintain confidentiality of Company, business, financial, and personal information. Run business-related errands as needed, including coffee, light shopping, pickups, or deliveries. Assist with special projects and other assignments from the Vice President. Follow Company policies and procedures. Perform other related duties and responsibilities as assigned. Requirements High school diploma or equivalent required. Previous administrative, executive assistant, office management, or similar experience preferred. 5+ years of experience in cabinet manufacturing, woodworking, production, operations, administration, or a related industry preferred. Knowledge and understanding of the cabinet and woodworking industry preferred. Experience managing multiple calendars and coordinating complex schedules. Strong knowledge of Google Workspace, including Gmail, Google Calendar, Google Docs, and Google Sheets. QuickBooks Online or general bookkeeping experience preferred. Experience working with invoices, receipts, financial records, or other accounting information preferred. Experience reading cabinet drawings, layouts, measurements, and specifications preferred. Drafting and AutoCAD experience preferred. Strong written and verbal communication skills. Strong organizational and time-management skills. Strong attention to detail and accuracy. Ability to handle confidential business and personal information with discretion. Ability to manage multiple priorities and changing schedules. Ability to work independently and take initiative. Ability to communicate professionally with employees, managers, vendors, customers, and other business contacts. Bilingual English/Spanish preferred. Valid driver's license required. Willingness to travel to local job sites and Company locations as needed. Willingness to perform business-related errands as needed. Work Schedule Full Time Local travel to Company job sites and locations may be required. Attributes Needed to Be Successful Highly organized and dependable. Strong attention to detail and accuracy. Professional, trustworthy, and responsible. Self-motivated and able to take initiative. Strong written and verbal communication skills. Able to manage multiple calendars, schedules, and priorities. Able to handle confidential business and personal information appropriately. Able to work independently with limited supervision. Able to work effectively with management and employees across different departments. Strong problem-solving and follow-through skills. Flexible and able to adapt to changing priorities and schedules. Comfortable assisting with both business and personal administrative needs. Willing to learn new skills, systems, and processes. Able to work in a fast-paced environment. Maintains a professional and respectful attitude. Willing to assist with different responsibilities as business needs change. Competitive Benefits and Compensation Earn between $20.00 to $30.00 a year, Depending on Experience Medical Dental Vision Life Insurance Vacation Pay Sick Pay Holiday Pay Employee Discount Feel free to reach out to our hiring team at (949) 757-4900 or . Prime Tech Cabinets is a drug free workplace, complies with California Fair Change Act, and an Equal Opportunity Employer. PTC does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment decisions are by qualifications, merit, and business need.

Pay:

$20.00 - $30.00 per hour

Benefits:

Dental insurance Employee discount Health insurance Life insurance Paid time off Professional development assistance Vision insurance Application Question(s): How would you rate your proficiency with Google Workspace (Docs, Sheets, and Gmail)? Do you have experience providing administrative support to an executive or manager, including managing schedules, appointments, and confidential information?

Work Location:

In person