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HU
Hampton University
Athletics Chief of Staff
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What they do
A Chief of Staff plans and directs all administrative, financial, and operational activities for the organization's President, CEO or other executive. Organizes and prioritizes critical issues and required information for the executive to facilitate efficient decision making. Acts as a point of contact or gatekeeper between top management and other stakeholders. Provides oversight and guidance to projects of high importance. May act as an advisor to the chief executive, or responsible for the management of executive support staff. Develops major goals to support broad functional objectives. Approves policies developed within various sub-functions and departments.
$269,506 / year median in Virginia
+8% projected growth
Job Description
Description The Athletics Chief of Staff serves as a senior-level strategic and administrative leader within Hampton University's Department of Athletics. The position directly supports the Director of Intercollegiate Athletics and helps coordinate department-wide priorities, executive operations, internal communication, special projects, and cross-functional initiatives across the athletics. Examples of Duties
- Serve as the principal strategic and administrative support professional to the Director of Intercollegiate Athletics, helping to manage priorities, schedules, briefing materials, meeting preparation, and executive follow-up.
- Coordinate the flow of information between the Director of Intercollegiate Athletics and senior athletics staff, coaches, university leadership, and external stakeholders to ensure timely communication and effective decision support.
- Manage and monitor special projects and department-wide initiatives on behalf of the Director of Intercollegiate Athletics, including project timelines, deliverables, meeting notes, and accountability measures.
- Prepare reports, presentations, agendas, talking points, memoranda, and correspondence for internal and external meetings, events, and strategic discussions.
- Support planning and execution of leadership meetings, staff meetings, retreats, strategic planning sessions, and other administrative gatherings tied to departmental priorities.
- Track action items emerging from executive meetings and ensure appropriate follow-up with responsible administrators, coaches, and campus partners.
- Serve as a liaison between the Department of Athletics and university offices, including the Office of the President, Finance, Human Resources, Advancement, Compliance, Communications, Facilities, and other institutional units as needed.
- Assist the Director of Intercollegiate Athletics in maintaining organizational alignment with university goals, departmental objectives, and NCAA and conference expectations.
- Support departmental policy development, process improvement, and workflow coordination to improve efficiency, responsiveness, and consistency across athletics operations.
- Help coordinate executive responses to sensitive or high-priority matters requiring diplomacy, confidentiality, and professional judgment.
- Assist in the organization and execution of high-profile athletics events, donor and alumni engagements, board or leadership meetings, and other strategic functions involving the Office of the Director of Intercollegiate Athletics.
- Maintain confidential files, records, and materials related to executive operations, strategic initiatives, and personnel or organizational matters.
- Represent the Office of the Director of Intercollegiate Athletics in meetings or working groups as assigned.
- Perform other related duties as assigned by the Director of Intercollegiate Athletics. Typical Qualifications
- Bachelor's degree from an accredited institution.
- Minimum of five years of progressively responsible experience in collegiate athletics administration, higher education administration, executive support, operations, or a related field, consistent with Hampton University's leadership expectations for senior athletics roles.
- Demonstrated experience supporting senior leaders, managing complex projects, or coordinating cross-functional initiatives in a deadline-driven environment.
- Strong written, verbal, interpersonal, and presentation of communication skills.
- Excellent organizational skills and the ability to manage multiple projects, deadlines, and stakeholders simultaneously.
- Demonstrated ability to handle confidential and sensitive matters with discretion and sound judgment.
- Ability to work effectively with athletics administrators, coaches, staff, student-athletes, university officials, and external partners.
- Proficiency in Microsoft Office Suite and other administrative, reporting, and collaboration platforms. Preferred Qualifications
- Master's degree in sports administration, higher education, business, public administration, or related fields.
- Experience working in an NCAA Division I athletics department.
- Working knowledge of NCAA regulations, conference governance, and athletics department for administrative operations.
- Experience in strategic planning, policy implementation, executive communications, or athletics project management.
- Familiarity with budgeting processes, event coordination, board relations, donor engagement, or university governance structures.