Budget Manager ECOS

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Note:

Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account.

Position Summary:

Florida Atlantic University is seeking a Budget Manager for the School of Environmental, Coastal and Ocean Sustainability (ECOS) in Davie, FL. This position plays a critical role in overseeing the school's financial operations, human resources processes, and sponsored research administration. The Budget Manager serves as a trusted partner to the ECOS Director and faculty, ensuring the effective stewardship of state funds, grants, endowments, foundation accounts, and gifts while maintaining compliance with university, state, and federal requirements.

Summary of Responsibilities:

Responsible for financial management of all ECOS state funding, grants, endowments, foundation accounts, and gifts. Review all expenditures to ensure adequate funds and appropriate use of funds. Maintain audit trail for all expenses. Maintain electronic database for expenditures. Review and approve p-card expense reports, spend authorizations, and purchase requisitions in Workday. Serve as Human Resource Partner in Workday. Prepare and manage personnel contracts for faculty, staff, postdoctoral fellows, and students in Workday. Create position and job requisitions, request compensation, and complete hiring for employees and students. Work with Human Resources to complete hiring. Manage ECOS student appointments, fellowship and internship appointments across campuses. Prepare and submit graduate student tuition waivers each semester. Review biweekly payroll reports to ensure that employees are paid correctly. Work with Payroll Department to resolve payroll discrepancies. Present budgets and financial projections to the ECOS Director as requested. Perform budget management daily tasks including monitoring ECOS performance against spending patterns and implementing measures to adhere to the annual budget. Reconcile all ECOS accounts monthly and report financial activity to the Director and principal investigators. Work closely with the ECOS Director, faculty, and the Division of Research in preparation of grant submissions, including management reporting. Assist faculty principal investigators in preparing and submitting proposals for federal, state, and private grant applications. Prepare grant budgets, budget justifications, and all required forms and attachments for proposal submission in the appropriate system. Submit proposal documents in Novelution and external grant submission systems for review by Sponsored Programs. Track completion of all documents required for grant submission. Manage post-award grant activities. Communicate regularly with principal investigators. Create Workday personnel payroll and expenditure transactions required for research projects. Analyze financial reports. Review and reconcile project expenditures. Prepare adjustments and corrections to award budgets. Process cost transfers and payroll adjustments as necessary. Provide principal investigators regularly with financial reports and detail of expenditures. Collaborate with the Controller's Office, Foundation, Research Accounting, and Purchasing regarding payments and purchasing of supplies needed to operate the school. Responsible for staying current on federal, state, and university administrative policies as they relate to fiscal, personnel, and grants administration, and advising ECOS faculty and staff accordingly. Work with the Dean's Office, College of Science, and other academic administrators as needed. Provide administrative support to the ECOS Director as needed, including maintaining calendar, contact databases, correspondence, and creating reports. FAU Benefits and Perks If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers: Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more. State retirement options including tax-deferred annuities and Roth 403(b) plans. State employees Public Service Loan Forgiveness (PSLF) program. Sick Leave Pool Program. Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President's discretion). Paid Community Engagement Volunteer Service Day Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty•Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply). For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php

Minimum Qualifications:

A master's degree from an accredited institution in an appropriate area of specialization; or a bachelor's degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience required. Must have excellent verbal and written communication skills. Must have excellent customer service, organizational, and time management skills. Must be capable of setting work priorities and managing multiple projects simultaneously in a fast-paced, hands-on environment while meeting deadlines. Strong analytical skills preferred. Must be proficient in Microsoft Office programs, especially Excel. Workday experience preferred. Knowledge of current federal, state, and university administrative policies as they relate to fiscal, personnel, and grants administration preferred.

Salary:

$55,000•$63,000 annually. Exempt Administrative, Managerial, Professional (AMP)

College or Department:

College of Science:

School of Environmental, Coastal and Ocean Sustainability Location:

Davie Work Days and Hours:

Monday•Friday, 8am•5pm.

Application Deadline:

2026-05-18 Special Instructions to

Applicant:

APPLICATION DOCUMENTS REQUIRED

Resume Cover letter

OFFICIAL SEALED TRANSCRIPTS REQUIRED

Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

PRE-EMPLOYMENT SCREENINGS REQUIRED

Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.

REQUEST FOR ACCOMMODATIONS

Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at 561-297-3004 or send an email at accommodate@fau.edu. To contact Human Resources, please call 561-297-3057. For communication assistance call 7-1-1. Florida Atlantic University is where your future begins. With over 30,000 students from all 50 states and over 180 countries, 21 intercollegiate teams, 180 plus degree programs, and an administration that thrives on discovery and excellence, Florida Atlantic University is pushing the boundaries of higher education. At FAU, the faculty and staff are trailblazers and innovators with a passion for finding creative solutions while advancing science, art and technology in all disciplines. Student success, excellence and community engagement are some of our highest values as a university. These values are prominent throughout FAU's community and are essential to the employee experience. FAU is committed to the principles of engaged teaching, research and service, and reflects this commitment as a key Platform in its 2015•2025 Strategic Plan. Our work environment is a hub of cultures from across the nation and the world, making FAU a place where collaboration flourishes. All persons aspiring to achieve excellence in the practice of these principles are encouraged to apply. To learn more about the vision and mission of FAU, please visit: www.fau.edu In order to be considered for a position, you must apply through this job website. For more information on how to apply for a position, please review the applicable Applicant Tutorial. To contact Recruitment Services, send an e-mail to jobs@fau.edu. Florida Atlantic University is an equal access/equal opportunity employer that complies with all applicable federal and state laws regarding nondiscrimination. If you require an accommodation to participate in any part of the recruitment process, please contact Florida Atlantic's Office of Civil Rights and Title IX at 561-297-3004 or send an email to accomodate@fau.edu. To contact Human Resources, please call 561-297-3057 or email jobs@fau.edu. For communications assistance, call 7-1-1. Clery Act Information Consumer Information Visit Florida Atlantic's Consumer Information page for more information about financial aid, its campus, facilities, student athletes, campus security, fire safety, as well as preventing drug and alcohol abuse. Paper copies are available upon request by contacting the Office of Student Financial Aid. Florida Statute 1010.35•Screening Foreign Researchers Pursuant to Florida law, any applicant or student seeking employment in a research or research-related support position who is a citizen of a foreign country and not a permanent resident of the U.S., or who is a citizen or permanent resident but is affiliated with or has had at least 1 year of employment or training in China, Russia, Iran, North Korea, Cuba, Venezuela, or Syria is subject to additional screening. Applicants meeting those criteria will be required to provide the following information before any offer of employment can be made: every institution of higher education attended; all previous employment since the applicant's 18th birthday; list of all published material, current and pending research funding from any source, including details about the research, your role, funding source, and amount; list and description of any non-university professional activities; any affiliation with an institution or program in a foreign country. Selected applicants will be required to provide additional information per the Statute, including a complete copy of your passport; and, if available, the most recently submitted DS-160 (Online Nonimmigrant Visa Application).