A Grants Manager or Administrator works for an organization to identify sources for grant funding and manage grant reporting. Researches funding sources, writes grant applications, monitors the work being done with grant funding, and prepares reports for funders. Works for a non-profit or community based organization, or a college, university or health care organization that relies on grant funding to support research or develop new programs.
Bachelor's degree in Accounting, Finance, or related field (CPA or Master's preferred)
Required Experience:
Minimum of 5-7 years of accounting experience, with at least 3 years in grant accounting or nonprofit finance Proven experience managing federal and/or state grants, preferably within Illinois Strong knowledge of federal grant regulations (Uniform Guidance - 2 CFR Part 200) Familiarity with State of Illinois grant compliance requirements Expertise in budget development, financial reporting, and fund accounting Strong analytical, organizational, and problem-solving skills Excellent communication skills with the ability to collaborate across departments High attention to detail and commitment to accuracy and compliance Proficiency in accounting systems and
Excel Preferred Experience:
CPA or CMA designation Experience with nonprofit or governmental accounting environments Experience preparing for Single Audits or similar compliance reviews
JOB DESCRIPTION
Responsible for overseeing all financial aspects of grant administration, including budgeting, accounting, reporting, and compliance. Ensures that all grant-related financial activities comply with federal regulations, State of Illinois requirements, and organizational policies. The position plays a critical role in safeguarding grant funds, supporting program success, and maintaining audit readiness. 42.11306 ABOUT
THE TEAM RESPONSIBILITIES
Characteristic Duties:
Grant Budget Planning & Management Lead the development, review, and monitoring of grant budgets in collaboration with program and leadership teams Ensure budgets are aligned with grant agreements, funding restrictions, and allowable cost principles Provide financial analysis and forecasting to support grant planning and sustainability Monitor budget-to-actual performance and identify variances, recommending corrective actions Grant Accounting & Financial Oversight Oversee the day-to-day accounting for all grant-related transactions Ensure proper classification, recording, and tracking of grant revenues and expenditures Maintain accurate general ledger entries and grant-specific financial records Supervise the Grant Accountant(s) and provide guidance on accounting best practices Reporting & Financial Analysis Prepare and review timely, accurate financial reports for funders, leadership, and internal stakeholders Ensure all reporting requirements are met in accordance with grant agreements Develop internal dashboards or reporting tools to track grant performance Support program managers with financial insights and reporting interpretation Compliance & Regulatory Oversight Ensure strict adherence to federal regulations (including Uniform Guidance - 2 CFR Part 200), State of Illinois grant requirements, and funding agency guidelines Oversee compliance with allowable costs, cost allocation methodologies, and documentation standards Maintain strong internal controls to ensure proper use of grant funds Prepare for and coordinate external audits, monitoring visits, and compliance reviews Internal Controls & Process Improvement Establish and improve policies and procedures related to grant accounting and compliance Ensure segregation of duties and sound financial controls over grant expenditures Identify risks and implement corrective actions to mitigate compliance issues Promote best practices in financial management across grant-funded programs Team Leadership & Development Supervise and mentor the Grant Accountant(s) Provide training to program and finance staff on grant-related financial policies and procedures Foster a collaborative environment between finance and program teams Performs related duties as assigned.
