Job Summary The Fiscal Assistant supports the financial operations of Safehouse Crisis Center by performing accounts payable duties, ensuring accurate grant classification, and maintaining both electronic and hard‑copy financial records. This role is essential to keeping our grant reporting compliant, organized, and audit ready. Key Responsibilities Accounts Payable Processing Receive, review, and prepare vendor invoices for payment. Verify coding, approvals, and documentation for each invoice. Enter A/P transactions into the QuickBooks accounting system accurately and on schedule. Grant Expense Classification Assign each expense to the correct grant and budget category based on established guidelines. Work closely with the Fiscal Consultant to ensure proper allocation and compliance with federal, state, and private grant requirements. Document Management & Filing Assemble complete A/P packages (invoice, coding, approvals, backup documentation). Scan each A/P package to the correct electronic file/folder within the agency's digital filing system. Maintain organized hard‑copy files for audit and grant-monitoring purposes. Administrative & Financial Support Assist with routine financial tasks as directed by the Fiscal Consultant and/or Executive Director Help maintain organized workflows, calendars, and filing systems. Support preparation for audits, monitoring visits, and grant reporting. Qualifications Experience in accounts payable, bookkeeping, or nonprofit financial operations preferred. Experience working in the QuickBooks accounting system preferred. Familiarity with grant-funded environments is a plus. Strong attention to detail and accuracy. Ability to follow established procedures and maintain confidentiality. Comfortable working with digital filing systems, scanners, and basic office technology. Reliable, organized, and able to work independently.

Pay:

From $25.00 per hour Expected hours: 6.0 - 10.0 per week

Work Location:

In person