Sr. GCA II, PreAward (WSE Research Administration) Johns Hopkins University

• 4.0 Baltimore, MD Job Details Full-time $64,470
• $112,850 a year 18 hours ago Qualifications Research regulatory compliance Stakeholder relationship building Full Job Description Affiliated Office Address Baltimore, MD, United States Requisition

ID 122295

Date Created August 21, 2026 Job Family Finance & Business Job Subfamily Research Fin-Grants & Contracts Job Function Grants and Contracts Exempt Status Exempt Shift Type Full Time Schedule

M-F, 37.5

hrs wkly Worksite 01-

MD:

Homewood Campus Work Modality Hybrid:

On-site 60-89% of hours worked (

Ex:

3-4 out of 5 days/week) The Whiting School of Engineering is seeking a Sr. GCA II, PreAward to provide dedicated professional level sponsored funds management for more than 80% of time with specific responsibility for pre-award and post-award functions that includes, but may not be limited to, proposal preparation, submission, budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout. This position works independently on a variety of grants/contracts that range from moderately to highly complex. These grants, contracts and awards may involve highly detailed budgets, multiple projects, cores and subawards, investigator-initiated projects, consortiums, DOD requirements, higher complexity foundation grants and pharmaceutical company sponsored clinical trials. While this role may assist with aspects of non-sponsored funds, the primary focus of this position is to ensure timely, effective, and efficient management of sponsored funding. The Sr. Grants & Contracts Analyst II provides oversight to other staff supporting sponsored funds activities. The position serves as a team lead, a professional resource, a systems and reporting expert who provides oversight, training and support to others. This role may manage and/or assist with the onboarding of new hires. Specific Duties & Responsibilities Oversee and direct complex award management activities including monitoring and managing accounts, audits, evaluations and reporting and provide oversight to other staff involved in sponsored funds activities. Partner with and act as final point of contact with departmental faculty and/or budgetary staff and ORA on the planning and development of submissions to various federal offices, private agencies/foundations and commercial companies. Understand and ensure compliance with institutional policies for the pre-award process and sponsor guidelines. Review sponsored project proposals for assigned faculty prior to forwarding to the Grants & Contracts Manager and/or ORA for signature. Responsible for timely budget preparation for principal investigator review. Serve as liaison between research units, central offices and funding agencies. Review budgets and related justification for appropriateness and completeness of content. Provide groundwork for subcontract negotiations. Ensure compliance related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc. Maintain ongoing updates and communications related to current awards, including regular auditing and reporting to principal investigators on financial status, and departmental leadership as needed. Manage related post-award processes, including award setup, review, account setup verification, and ensuring that staff are set up appropriately. Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, invoice payments and finalization of paperwork related to subcontract setup. Provide information and assistance to complete closeouts as needed. Provide expertise in the management of trainee-related funding and work with faculty and staff stakeholders across the department, school, and/or university as requested. Provide guidance on policy and financial, and administrative aspects of large and complex grants/contracts. Develop budgets, analyze budget patterns, project expenditures, and prepare final approved budget. Provide management and oversight of grant/contract submissions. Manage complex financial reports for forecasting, trending, and results analysis. Monitor expenditures and identify and communicate over expenditures to faculty and administrative/financial staff. Make recommendations and contribute to decisions on funding shortfalls. Create and submit financial reports using sponsor templates for complex submissions and/or clinical trials. Lead and conduct school and departmental talks and seminars related to areas of funding and/or training. May lead and conduct external seminars in areas of funding and/or training. Provide expertise in budget creation, legal requirements, terms and conditions, department and school resources, proposal preparation & submission, and departmental/ORA pre-award procedure. May manage post-award student-related dissertation grants and fellowships. Provide instruction, preparation assistance, and support related to application procedures. Other duties as assigned. Minimum Qualifications Bachelor's Degree. Five years of related experience in sponsored research and/or financial positions. Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula. Successful completion of the Research Administration Training Program (13-15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied. Preferred Qualifications Experience in an academic or medical setting. Experience working in a lead capacity. Involvement in JHU grants and contracts leadership development training project and recognized as a subject matter expert. Technical Skills & Expected Level of Proficiency Analytical Skills

• Intermediate Attention to Detail
• Intermediate Grant Closeout Procedures
• Intermediate Grant Proposal Preparation
• Intermediate Grant Regulations
• Intermediate Grants and Contracts Management
• Intermediate Oral and Written Communications
• Intermediate Record Keeping
• Intermediate Regulatory Compliance
• Intermediate Relationship Management
• Intermediate The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.

Classified Title:

Sr. Grants & Contracts Analyst II Job Posting Title (Working Title): Sr. GCA II, PreAward (WSE Research Administration)

Role/Level/Range:

ATP/04/PD

Starting Salary Range:

$64,470

• $112,850 Annually (Commensurate w/exp.

) Employee group:

Full Time Schedule:

M-F, 37.5

hrs wkly

FLSA Status:

Exempt Location:

Hybrid/Homewood Campus Department name: WSE Research Administration Personnel area: Whiting School of Engineering Total Rewards The referenced base salary range represents the low and high end of Johns Hopkins University's salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/. Education and Experience Equivalency Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:

JHU Equivalency Formula:

30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. Applicants Completing Studies Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date. Background Checks The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function. Diversity and Inclusion The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion. Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law https:

//www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf Accommodation Information If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at . For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit: https://accessibility.jhu.edu/. Vaccine Requirements Johns Hopkins University requires all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly. The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.