Purpose The Purchasing & Inventory Coordinator supports the facility by maintaining accurate inventory records, preparing and tracking purchase orders, coordinating with vendors, and ensuring approved supplies are available when needed. This is primarily a computer-based administrative and inventory-control position with routine physical inventory counting and receiving verification. Core Responsibilities Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Maintain accurate inventory records using company inventory, purchasing, ERP, or spreadsheet systems.
• Perform routine physical inventory counts and cycle counts and reconcile discrepancies.
• Monitor stock levels and identify items that need to be reordered based on established inventory levels.
• Work with department leaders to identify upcoming supply needs and communicate shortages or inventory concerns.
• Prepare purchase orders and purchase requests for management approval.
• Obtain vendor quotes, pricing, availability, freight costs, and lead times as needed.
• Place approved orders and track purchase orders through delivery.
• Proactive Communication with vendors regarding order status, backorders, substitutions, delays, and delivery dates by phone, email, text, or other methods as needed to maintain strong relationships with vendors
• Receive and verify deliveries against purchase orders and packing slips and report any discrepancies.
• Maintain organized inventory, receiving records, vendor information, pricing, invoices, credits, and purchasing documentation.
• Coordinate with accounting on invoice matching, cost-center coding, credits, and documentation questions.
• Coordinate approved returns, exchanges, warranty claims, and RMAs.
• Provide management with inventory, open-order, purchasing, and spending information as requested.
• Identify potential cost savings or purchasing efficiencies and provide recommendations to management.
• Follow established purchasing procedures and approval limits and escalate significant purchasing or vendor issues to management.

Preferred:

• Two or more years of experience in purchasing support, inventory control, receiving, supply coordination, administrative operations, or a similar position.
• Experience using an ERP, computerized inventory-management system, purchase-order platform, or inventory spreadsheet system.
• Professional communication skills when working with vendors, accounting, management, and department leaders.
• Ability to manage multiple orders, inventory items, and deadlines.
• Strong computer and data-entry skills, including Microsoft Excel, Word, and Outlook.
• Proficient with Microsoft Excel, this will be used on a daily basis.
• Experience working in cannabis, manufacturing, agriculture, distribution, or another regulated business environment is preferred but not required.

Competencies:

• Business Acumen
• Communication Proficiency
• Eth.

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