Position Overview We are seeking a highly organized and detail-oriented Operations & Inventory Coordinator to support our day-to-day accounting, purchasing, inventory, and operational management functions. This position will be responsible for maintaining accurate records in QuickBooks and RCT, processing and tracking purchase orders, monitoring inventory, coordinating with vendors, and assisting management with financial and operational reporting. The ideal candidate is comfortable working independently, has strong attention to detail, and can manage multiple priorities while maintaining accurate and organized records. RCT Management System Maintain accurate and up-to-date information within the RCT management system. Enter, update, and review operational and inventory information. Ensure information in RCT is consistent with purchasing, inventory, and accounting records. Generate reports and provide information to management as needed. Identify discrepancies and work with the appropriate team members to resolve them. Purchasing & Purchase Orders Create, process, and maintain purchase orders. Track purchase orders from initial request through delivery and invoice. Communicate with vendors regarding pricing, availability, orders, and delivery schedules. Match purchase orders, receiving information, and invoices for accuracy. Maintain organized purchasing records. Assist management with purchasing and vendor-related administrative tasks. Inventory Management Maintain accurate inventory records. Monitor inventory levels and identify items that need to be reordered. Compare physical inventory with system records and investigate discrepancies. Track incoming and outgoing inventory. Assist with inventory counts and periodic reconciliations. Work with purchasing and operations to maintain appropriate inventory levels. Identify inventory discrepancies, damaged items, or unusual variances and report them to management. Administrative & Operational Support Prepare routine reports for management. Maintain organized electronic and paper records. Assist with data entry and operational reporting. Communicate effectively with vendors, employees, management, and outside accounting professionals. Maintain confidentiality of financial and business information. Perform other accounting and operational duties as assigned. Qualifications 2-4 years of experience in purchasing, inventory control, or a similar administrative/operations role. Experience with inventory management and purchase orders preferred. Experience with RCT or similar management software preferred. Strong computer and data-entry skills. Strong attention to detail and accuracy. Excellent organizational and time-management skills. Ability to identify discrepancies and follow through to resolution. Ability to work independently and manage multiple priorities. Strong written and verbal communication skills. High level of integrity and discretion when handling financial information. Preferred Qualifications Experience with inventory reconciliation. Experience processing purchase orders and vendor invoices. Experience working with management/ERP software. Basic understanding of accounts payable, accounts receivable, and bank reconciliations. Experience preparing reports for management.

Pay:

From $20.00 per hour

Work Location:

In person