An Inventory or Supply Specialist specializes in tracking and managing inventory and supplies to improve production or distribution at a company or organization. Manages purchase orders, or distribution of materials between different centers of a large company.
The Materials & Inventory Specialist maintains accurate material flow, inventory integrity, and forward-looking visibility to material needs across multiple manufacturing sites. This role includes inter-site inventory movements, shortage reporting, ship-loose coordination for key accounts, material issuance to production, and inventory performance analysis. Ensures ERP system accuracy, proactive material insight, and cross-functional alignment with Purchasing, Planning, and Operations. Site Inventory Supervisors handle physical receiving and receipt transactions.
SUPERVISORY RESPONSIBILITIES
None
ESSENTIAL FUNCTIONS
Process and manage inventory movement transactions between facilities, ensuring accurate quantities, locations, and timing. Monitor inventory balances across sites and coordinate transfers to support production priorities. Ensure inter-site movements are accurately reflected in the ERP system to maintain real-time visibility for Planning and Purchasing. Own and maintain the Shortage Report, ensuring accuracy and regular updates. Align material availability and inter-site transfers against the production schedule and backlog. Communicate material risks, constraints, and recovery actions proactively to Production, Purchasing, and Supply Chain leadership. Work closely with scheduling to maintain a forward-looking view of material requirements based on production schedules and backlog. Provide Purchasing with clear direction and recommendations on upcoming material needs, risks, and timing. Highlight potential shortages or constraints early to enable proactive procurement and mitigation actions. Support materials planning discussions with data-driven insights (without owning PO placement or forecast decisions). Investigate and resolve inventory discrepancies, including inter-site transfer variances and system mismatches. Support cycle counts and inventory audits in partnership with site Inventory Supervisors. Perform root-cause analysis on shortages, inventory variances, and recurring material issues.
REQUIRED SKILLS AND QUALIFICATIONS
Strong attention to detail with high standards for data accuracy. Experience in inventory management, materials control, or manufacturing supply chain roles. Working knowledge of ERP or inventory management systems. Strong proficiency in Microsoft Excel; ability to analyze and present inventory data. Ability to manage cross-site priorities and multiple material flows simultaneously. Strong communication skills and ability to work cross-functionally.
PREFERRED QUALIFICATIONS
Manufacturing or industrial materials experience. Experience managing multi-site inventory or inter-facility transfers. Familiarity with Smartsheet or similar workflow/tracking tools. Experience in preparing inventory metrics or KPI reporting.
Benefits:
401(k) 401(k) matching Dental insurance Flexible spending account Health insurance Health savings account Life insurance Paid time off Vision insurance
Experience:
ERP or Inventory Management systems: 3 years (Required) Inventory management: 3 years (Required)
