Commercial Vehicle Inventory Coordinator East Coast Truck & Trailer Sales, Inc. - 3.9 Portsmouth, VA Job Details Full-time $20 - $24 an hour 4 hours ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance 401(k) matching Employee discount Life insurance Qualifications Microsoft Outlook Fleet management Attention to detail Forecasting Commercial vehicle Full Job Description East Coast Truck & Trailer Sales is a leading supplier of Commercial Trucks & Commercial Truck Parts in the market to date. In our 30 years of business, we are proud to have served customers all over the world. If you're seeking industry-best compensation including employer-paid healthcare and 401K matching then this is the opportunity you've been waiting for.

Overview:

We are looking for a detail-oriented, highly organized Inventory Coordinator to manage the full lifecycle of commercial truck inventory—from procurement through receiving, tracking, and pre-delivery readiness. This role ensures asset integrity in our inventory systems, oversees physical unit logistics across multiple locations, and supports departments with inventory-related administrative functions. This is a high-impact position interfacing with Sales, Service, and Executive Management.

Key Responsibilities:

Purchasing & Procurement Support Coordinate with leadership to forecast orders and reserve production slots with suppliers. Issue SPOs to OEMs and input specs received from distributors. Manage asset records in

Karmak:

assigning tracking numbers, updating characteristics, and managing parent/child units. Prepare and format asset documentation, including adding signature blocks and placards. Inbound Inventory & Receiving Update lot locations across Portsmouth, Ballard, and Manassas yards. Track incoming units, process LPOs for PDI, washes, and build-outs. Tag and organize vehicle keys using KEYper box and manage unit key inventory. Log and report vehicle arrivals to Sales and assign warranty bags and documentation. Post-Arrival Management Maintain weekly Open LPO reports and coordinate with Service on unit readiness. Manage vehicle rotation calendar to ensure lot units are exercised and inspected every 30 days. Initiate issue resolution via Service LPOs as needed. Maintain accurate tracking and documentation in Karmak, including check-in/out reports and photo verification. Pre-Delivery Support Oversee sales team's pre-delivery checklist completion. Verify mileage, warranty documents, and scale tickets. Prepare all units with proper certification and documentation prior to final delivery.

Qualifications:

Prior experience in inventory coordination or fleet logistics preferred. Proficiency in ERP/Inventory systems (experience with Karmak is a strong plus). High attention to detail and multitasking ability in a fast-paced environment. Effective communication and follow-through with cross-functional teams. Strong Microsoft Outlook and Excel skills.

Job Type:

Full-time Pay:

$20.00 - $24.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Employee discount Health insurance Life insurance Paid time off Vision insurance

Experience:

commercial trucking related: 1 year (Required) Ability to

Commute:

Portsmouth, VA 23701 (Required) Ability to

Relocate:

Portsmouth, VA 23701: Relocate before starting work (Required)

Work Location:

In person