Help keep world-class flight training organized, efficient, and on schedule. Our Flight Operations Training Department is seeking a detail-oriented and highly organized Training Coordinator to support the planning, scheduling, logistics, and recordkeeping behind pilot training events. This is a great opportunity for someone who enjoys coordination, communication, and aviation, and who takes pride in helping training programs run smoothly from start to finish. About the Role As the Training Coordinator, you will play a key role in organizing training activities for flight operations staff, with a strong focus on events scheduled more than 30 days in advance. You will serve as a central point of communication for pilots, internal teams, and training partners while coordinating travel, documentation, classroom setup, eLearning assignments, and training records. This position reports to the Director of Flight Operations Training. What You'll Do In this role, you will help ensure each training event is thoughtfully planned, clearly communicated, and fully supported.

• Serve as a primary point of contact for pilots regarding training event details, updates, and logistics.
• Coordinate airline travel, hotel accommodations, ground transportation, and training vehicles for training events.
• Communicate schedule changes and training details clearly and promptly to pilots and the Operator.
• Monitor and manage the Pilot Training and Pilot Records inboxes to support timely responses and updates.
• Maintain and update pilot training documentation in Mint, the training management system.
• Assign pilots to training and checking events in Mint and add students to prebuilt simulator blocks.
• Assign eLearning modules based on established learning paths, track completion progress, and send reminders as needed.
• Process, organize, and maintain training records received from external vendors.
• Set up classrooms and ensure materials, equipment, and logistics are ready for ground training sessions.
• Support onboarding for new hire pilots across training platforms to help create a smooth transition into the department.
• Assess and coordinate long-term hotel needs for the department.
• Partner with CUTS and Training Management teams to support effective event planning and execution.
• Distribute post-training surveys and help collect feedback to support continuous improvement.
• Perform other related duties as assigned by the Director of Flight Operations Training. What We're Looking For The ideal candidate is organized, proactive, and comfortable managing multiple details at once. You enjoy supporting others, keeping information accurate, and helping teams stay on track.
• Exceptional attention to detail and commitment to accuracy.
• Strong verbal and written communication skills.
• Sound judgment, critical thinking, and problem-solving skills.
• Ability to work independently while also contributing in a team-oriented environment.
• Comfort prioritizing competing deadlines and coordinating logistics in a fast-paced setting.
• Professional, service-focused approach when working with pilots, vendors, and internal teams. Education and Experience
• Minimum of 1 year of aviation experience or experience in a related coordination, operations, training, or administrative support role. Technology Skills
• Proficiency with Microsoft Teams, Word, and Excel.
• Ability and willingness to learn new software systems, including training management platforms.

Why Join Us? This position offers the opportunity to be part of a mission-focused aviation team where planning, precision, and communication matter every day. If you are energized by coordination, enjoy working behind the scenes to support successful training outcomes, and want to contribute to a high-performing flight operations environment, we encourage you to apply. Ready to take flight with us? Apply today and bring your organizational strengths to a team that supports excellence in aviation training. Employees of PlaneSense, Inc. are governed by the Federal Railway Labor Act. PlaneSense provides a clean work environment, excellent benefit programs, and competitive compensation. PlaneSense offers equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex (including pregnancy, childbirth, and related medical conditions, sexual orientation, or gender identity), national origin, age, disability, veteran status, or genetic information. In addition to federal law requirements, PlaneSense, Inc. complies with applicable state and local laws governing nondiscrimination in employment. If you require reasonable accommodation to complete an employment application, participate in an interview, complete pre-employment testing, or otherwise take part in the employee selection process, please contact careers@planesense.com. Compensation for this position will be discussed in detail during the interview process. Candidates applying from a state or locality that requires salary disclosure may request this information by contacting careers@planesense.com.

About Us:

PlaneSense, Inc. is a privately held fractional aircraft ownership company that manages a growing fleet of turboprop and jet aircraft. More than 650+ employees handle all aspects of management, operations, scheduling, aircraft maintenance, quality assurance, and administration. The PlaneSense® program fleet is maintained through our award-winning service centers, Atlas Aircraft Center, Inc. As one of the leading fractional aircraft companies in the United States, PlaneSense, Inc. manages the largest civilian fleet of Pilatus PC-12s in the world and a growing fleet of Pilatus PC-24 twin engine jets. The PlaneSense® program operates in the continental United States, Canada, Bermuda, the Bahamas, the Caribbean, Mexico, and Central America with continuous expansion. PlaneSense, Inc. is dedicated to the highest standards of owner services, safety, and reliability. PlaneSense, Inc. is proud to employ active military & veterans from all branches of the military. Active Military & Veterans obtain a wealth of highly specialized training and transferable skills that they bring to us after serving our country.

Pay:

$22.00 - $26.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) 401(k) matching Dental insurance Employee assistance program Employee discount Flexible spending account Health insurance Health savings account Life insurance Paid time off Parental leave Vision insurance

Work Location:

Hybrid remote in Portsmouth, NH 03801