A Director of Operations is responsible for the day-to-day operations of a company or organization. Plans, organizes, directs and evaluates delivery of goods and services. Supervises staff, oversee projects and daily work activities. May have responsibility for managing supplies and materials, budgets or customer relations; may serve as liaison to senior management.
Administrative Assistant to Director of Operations (Part-Time)
THE GALMAN GROUP - 2.5
Jenkintown, PA Job Details Part-time 1 day ago Benefits Paid holidays Disability insurance Health insurance Dental insurance Tuition reimbursement 401(k) matching Life insurance Qualifications Office supply management Correspondence management Office activity coordination Email customer support Phone communication Spreadsheets Filing Executive administrative support Meeting scheduling Needs-based selling Office supply ordering Data entry Editing Entry level Client interaction via phone calls Office record organization Full Job Description Position Summary The Administrative Assistant to the Director of Operations is responsible for providing high-level administrative support to Director of Operations. The Administrative Assistant will be responsible for preparing correspondence, completing reports, receiving visitors, arranging conference calls, scheduling meetings, and answering questions as they relate to Galman Properties. Benefits Overview Medical, Dental, and Vision Insurance Long-Term Disability Insurance (provided at no cost to you) Life Insurance (provided at no cost to you) 401(k) Retirement Plan with Employer Match Tuition Assistance Program $2,000 Employee Referral Reward Paid Holidays 20% Rent Discount at Any Galman Group Community Company Events, including the Annual Phillies Outing, Annual Holiday Celebration, participation in the Eagles Autism Challenge, and more! Job Duties & Responsibilities Document concerns, help in the resolution of property issues and keep the Director of Operations up to date with property deadlines, inspections and contracts. Assist with special projects or tasks as needed. Draft, edit letters, reports, and other documents. Works with property managers and outside vendors to ensure property management concerns are addressed. Ensures that deadlines are met and adapts to changing priorities. Input and update information in databases and spreadsheets. Handling office tasks, such as filing, generating reports and presentations, setting up meetings, and reordering supplies. Oversee and achieve organizational goals while upholding best practice Assist with resident correspondence, needs and request. Provide recommendations according to customer needs or preferences. Maintain polite and professional communication via phone, e-mail, and mail. Coordinate internal and external resources to expedite workflow. Assisting with billing needs. Other duties as required. Schedule Part-time (24 hours a week, Monday, Wednesday & Thursday).
