Job Overview The Purchase Order Clerk is responsible for creating, processing, and maintaining purchase orders to support the organization's procurement activities. This role ensures accurate and timely placement of order, maintains purchasing records, follows up with suppliers, and works closely with internal departments to ensure materials and services are delivered as required. Duties Create and issue purchase orders based on approved requisitions, planning requirements, and buyer instructions. Review purchase requests for completeness and accuracy before order entry. Maintain accurate purchase order records within the ERP system. Amend purchase orders as required due to changes in quantity, pricing, delivery dates, or specifications. Confirm receipt of supplier order acknowledgments and update ERP records accordingly. Monitor open purchase orders and follow up with suppliers regarding delivery commitments. Communicate order status, delays, and potential supply issues to internal stakeholders. Coordinate with Receiving, Inventory Control, Planning, Production, Quality, and Finance departments. Verify pricing, lead times, and supplier information against approved supplier records and contracts. Assist with resolving invoice discrepancies between suppliers and Accounts Payable. Maintain electronic and physical purchasing documentation in accordance with company procedures. Support buyers and category managers with administrative purchasing activities. Generate purchasing reports and open order status reports as required. Ensure compliance with company policies, quality requirements, and customer-specific purchasing requirements. Qualifications Education High School Diploma or GED required. Associate degree in Business, Supply Chain, or related field preferred. Experience 1-3 years of purchasing, procurement, administrative, or ERP-related experience preferred. Manufacturing environment experience preferred. Skills and Competencies Proficiency in Microsoft Office, particularly Excel. Experience using ERP/MRP systems (Epicor, SAP, Oracle, NetSuite, etc.) preferred. Strong attention to detail and data accuracy. Excellent organizational and time management skills. Effective written and verbal communication skills. Ability to prioritize multiple tasks in a fast-paced environment. Basic understanding of purchasing and supply chain principles. Strong customer service mindset when supporting internal departments and suppliers. Physical Requirements Ability to sit and work at a computer for extended periods. Occasional lifting of files, documents, or packages up to 20 pounds. Ability to communicate effectively with employees, suppliers, and customers. Work Environment Office environment within a manufacturing facility. Frequent interaction with suppliers and internal cross-functional teams. May occasionally visit production, warehouse, or receiving areas. Join us as a Purchase Order Clerk to be a key player in streamlining our procurement operations! Your expertise will help us build strong vendor relationships while ensuring efficient inventory management — fueling our company's growth through strategic sourcing and supply chain mastery.

Benefits:

401(k) Dental insurance Health insurance Referral program Vision insurance Application Question(s): What is your salary range?

Work Location:

In person