Position ID:

S1711 Job Description Since 1899, Azusa Pacific University, a top Christian higher education institution in the nation, has helped students discover their higher calling to impact the world for Christ. Taught by world class faculty, APU offers an education that leads to lifelong transformation and eternal impact. APU offers 59 bachelor's degrees , 34 master's degrees , 35 certificates and credentials , and 7 doctoral programs to more than 7,000 students at the university's main campus in Azusa , several regional locations across Southern California , and online . Learn more at apu.edu . APU seeks employees who desire to contribute to our thriving culture by cultivating community through professional interactions, demonstrating a posture of lifelong learning, and modeling Christ-like character. Working together, employees at APU commit to establishing a university atmosphere that is edifying to God and one another. Reports to the Director, Advancement and Presidential Events, the Alumni Event Project Manager will assist in planning, managing, and executing events for University Advancement and Alumni Engagement. This person helps to present the university "story" to its various constituencies. This is to be done with the highest degree of excellence, integrity, and ingenuity, since this person's responsibilities reflect the standards of the university. Required Education Bachelor's degree preferred. Required Experience Three to five years of event planning experience, preferably within an academic or nonprofit environment.

Primary Duties/Essential Functions Event Planning and Coordination:

Plan, organize, and execute Advancement and Alumni events in support of the Director, Advancement and Presidential Events and Executive Director, Philanthropic Engagement. Work closely with Advancement teams (Alumni Relations in particular) to understand event needs and provide logistical support. Collaborate with Alumni Engagement to develop detailed event timelines, budgets, and task lists to ensure all aspects of each event are covered.

Vendor and Contract Management:

Source and manage relationships with external vendors (caterers, florists, rental companies, audio-visual services, etc.), ensuring timely delivery of goods and services. Negotiate contracts and manage payments to vendors within budget constraints, including working with APU catering (Aramark). Pass along detailed records of all budget transactions for the Alumni Engagement team.

Logistics Management:

Coordinate event logistics including venue selection, room setup, catering, audio-visual needs, transportation, and any necessary permits. Ensure that all events comply with university policies and safety regulations.

Communication and Marketing:

Coordinate with the division's communications team to ensure appropriate messaging is going out to the desired audiences. Assist in the growth and development of a broader Alumni audience.

Event Execution:

Oversee event setup and breakdown, ensuring that events run smoothly from start to finish. Supervise event staff and volunteers, delegating tasks as necessary to ensure all event activities are completed on time. Act as the primary point of contact during assigned events to address issues as they arise.

Post-Event Analysis:

Supply division administrators with all applicable invoices and summarized actual expenses for accurate record keeping. Conduct post-event evaluations to assess event success, gather feedback, and recommend improvements for future events. Prepare event reports detailing budgets, attendance, and outcomes to be shared with senior university leadership.

Additional Responsibilities:

Required hours will shift to accommodate scheduled special events to include occasional weekends and extended evening hours. Attend all regularly scheduled staff meetings. Uphold and advance university mission and values. Perform other duties as assigned by the Director of Events and Executive Director of Strategic Engagement. Skills Ability to understand, embrace, and communicate APU's unique mission and character. Excellent organizational, written and oral skills. Ability to think strategically about constituent engagement.

Other necessary characteristics:

team-orientation, innovation, honesty, responsiveness, servant attitude, vision, initiative, drive, adaptability, ability to follow through and maintain confidentiality. Mental Demands Ability to work under pressure and meet deadlines. Self-starter who can prioritize and organize the complex and highly detailed work of event planning and implementation. Ability to interface with a variety of university constituents, from high-end donors through internal and external service personnel. Ability to learn and retain information. Possesses a genuine commitment to service. Strong organizational skills, initiative, creativity, high level of productivity, and flexibility. In agreement with the purpose and goals of Azusa Pacific University in providing a Christian-based higher education for its students. Physical Demands Requires repetitive motions and sitting at a computer keyboard. Hearing and speaking on the telephone. Able to conduct business at other offices on campus. Able to bend, grasp, reach, and lift up to 50 lbs. frequently when staging and executing events. Visual Demands Reading, writing notes, and computer monitor. Environment Pleasant office, comfortable temperatures when in office. Some events are held outdoors and subject to weather conditions. Technologies Proficient in Google Apps., Microsoft Office, Word, and Excel. Compensation Grade 10: $25.94 - $29.83 is the hourly compensation for this role and reflects what Azusa Pacific University reasonably expects to pay for this position. Actual compensation may vary based on the qualifications, experience, and internal equity. In addition to compensation, APU offers a competitive benefits package. Azusa Pacific University is a Christ-centered, multicultural community that values and seeks faculty and staff who are committed to diversity, work effectively with diverse populations, and engage others in ways that honor our rich cultural mosaic and biblical foundation. Please click the links to learn more about ' what we believe ,' our ' mission statement ,' and our ' statement of faith .' You can learn more about APU by watching the stories of faculty, staff, and alumni as they carry out our mission here: http://www.apu.edu/stories/ . Azusa Pacific University will conduct a background check on all final candidates. Review of applications will begin immediately, and the position will remain open until filled unless otherwise stated. Azusa Pacific University does not discriminate on the basis of race, color, national origin, sex, age, disability, or status as a veteran in any of its policies, practices, or procedures. Women and minorities are encouraged to apply.