Project & Operations Coordinator California Renewable Energy - 4.7 Roseville, CA Job Details Part-time $22 - $28 an hour 3 hours ago Benefits Flexible schedule Qualifications Project reporting Customer records maintenance Contract documentation review Google Workspace Project development phase management Contract review Coordinating with subcontractors on construction projects Account maintenance Project documentation Phone communication Operations coordination Spreadsheets Service scheduling Greeting customers Filing Client file management Mid-level Project communication management Asana Records management Contractual compliance checks HVAC Construction stakeholder communication Construction subcontract management Managing projects CRM system proficiency Productivity software Project contract management Communication skills Client interaction via phone calls Full Job Description California Renewable Energy Roseville / Sacramento Area, CA California Renewable Energy is looking for a highly organized, dependable Project & Operations Coordinator to join our growing team. We specialize in residential solar, roofing, HVAC, windows, and battery storage , and we are looking for someone who can help manage projects from the time a contract is signed through scheduling and completion. This position is ideal for someone who is organized, comfortable communicating with homeowners and contractors, and able to keep multiple projects moving at the same time. Key Responsibilities Contract Processing Review newly signed customer contracts for completeness and accuracy Enter customer and project information into company systems Verify required documents, signatures, financing information, and project details Communicate with the sales team when information or documentation is missing Create and maintain accurate customer project files Customer Welcome Calls Contact customers after their contract is signed Introduce the customer to our operations process and explain what to expect next Confirm project details and contact information Set expectations regarding scheduling, site visits, installation, and communication Provide professional and friendly customer service throughout the project Subcontractor & Project Coordination Coordinate subcontractors for roofing, HVAC, and window projects Send project scopes, customer information, and job details to subcontractors Schedule site visits, measurements, installations, inspections, and other project milestones Confirm subcontractor availability and installation dates Follow up on outstanding work and ensure projects continue moving forward Track project status and communicate updates to customers and the internal team Obtain completion documentation, photos, invoices, and other required paperwork from subcontractors Help resolve scheduling or project issues as they arise General Operations Support Maintain project notes and update customer records Communicate with sales representatives, customers, installers, subcontractors, and management Monitor upcoming installations and outstanding project requirements Help ensure projects are completed accurately and on schedule Assist the operations team with additional administrative tasks as needed What We're Looking For Strong organizational and follow-up skills Excellent written and verbal communication Comfortable speaking with customers over the phone Ability to manage multiple projects and deadlines simultaneously Strong attention to detail Professional and dependable Comfortable working with subcontractors and holding people accountable for schedules and deliverables Able to work independently and take ownership of assigned projects Comfortable using computers, email, Google Workspace, CRM/project management systems, and spreadsheets Construction, home improvement, solar, HVAC, roofing, or window experience is a plus but not required The Right Person for This Role We are looking for someone who doesn't wait to be told every next step. You should be comfortable following up with a contractor when something hasn't been completed, calling a homeowner with an update, catching missing information on a contract, and keeping a project moving from one stage to the next. This position requires someone who is organized, proactive, accountable, and customer-service focused. About California Renewable Energy California Renewable Energy is a California-licensed home improvement contractor providing homeowners with solar, battery storage, roofing, HVAC, and window solutions. We pride ourselves on providing customers with a professional experience from the initial consultation through project completion. CSLB License #1068801

Pay:

$22.00 - $28.00 per hour Expected hours: 20.0 per week

Benefits:

Flexible schedule

Work Location:

In person