ETERNA MANAGEMENT, LLC JOB DESCRIPTION

Job Title:

Project Coordinator -

Regulatory Department:

Regulatory Affairs /

Quality Reports To:

[Regulatory Affairs / Quality Manager]

Location:

2901

Daimler Street, Santa Ana, CA Employment Type:

Full-Time FLSA Classification:

Non-Exempt (Hourly)

Pay Range:

$25.00 - $27.00 per hour Position Summary The Project Coordinator - Regulatory supports Eterna Management, LLC in planning, tracking, and executing projects within a highly regulated manufacturing and third-party logistics (3PL) environment. This role coordinates timelines, documentation, and cross-functional communication to ensure projects are completed accurately, on schedule, and in compliance with applicable federal, state, and local regulations. The ideal candidate is a self-starter who takes initiative without constant direction, is exceptionally detail-oriented, and understands that in a regulatory environment, accuracy and documentation are non-negotiable. Essential Duties and Responsibilities Coordinate and track regulatory, quality, and operational projects from initiation through completion, including timelines, milestones, deliverables, and action items. Maintain organized, audit-ready project files, logs, and records in accordance with company document control and record-retention requirements. Assist with the preparation, review, and submission of regulatory documentation, registrations, renewals, certificates, and compliance reports. Track regulatory deadlines, license and permit renewals, and required filings; proactively notify stakeholders of upcoming due dates. Support internal audits, customer audits, and regulatory inspections by gathering documentation, preparing binders, and tracking corrective and preventive actions (CAPAs) to closure. Coordinate cross-functionally with Quality Control, Production, Lab, Warehouse, Safety, and Management to gather information and keep projects moving. Schedule and facilitate project meetings; prepare agendas, record meeting notes, and distribute and follow up on action items. Review documents, labels, specifications, and records for accuracy, completeness, and consistency, and escalate discrepancies promptly. Assist in drafting, updating, and routing Standard Operating Procedures (SOPs), work instructions, and forms for review and approval. Prepare status reports, trackers, and summaries for leadership on project progress, risks, and open items. Monitor changes in applicable regulations and industry guidance as directed and communicate relevant updates to the team. Maintain confidentiality of proprietary, customer, and regulatory information. Perform other related duties as assigned.

Qualifications Education and Experience:

High school diploma or equivalent required; Associate's or Bachelor's degree in Business, Science, Regulatory Affairs, or a related field preferred. Minimum of two (2) years of project coordination, administrative, compliance, or quality support experience. Experience in a regulated industry (e.g., dietary supplements, food, cosmetics, pharmaceuticals, hemp/CBD, or medical devices) strongly preferred. Familiarity with cGMP, document control, audit processes, or CAPA systems preferred.

Skills and Abilities:

Self-Starter:

Works independently, takes ownership of assignments, and identifies next steps without waiting for direction.

Detail-Oriented:

Exceptional accuracy and thoroughness; catches errors and inconsistencies before they become compliance issues.

Organized:

Strong organizational and time-management skills with the ability to manage multiple projects and deadlines at once.

Communicator:

Clear, professional written and verbal communication with employees at all levels.

Technical:

Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint); experience with project-tracking tools is a plus.

Integrity:

Exercises sound judgment, handles confidential information with discretion, and escalates concerns appropriately. Bilingual (English/Spanish) a plus. Physical Requirements and Work Environment This position is primarily performed in an office setting, with regular visits to production, laboratory, and warehouse areas. While performing the duties of this job, the employee is regularly required to sit for extended periods, use a computer and keyboard, and communicate in person and by phone. The employee may occasionally be required to stand, walk, and lift up to 25 pounds. When in production or warehouse areas, the employee must follow all Cal/OSHA safety requirements, company safety policies, and personal protective equipment (PPE) requirements, and may be exposed to moderate noise levels. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. Compensation and Benefits The pay range for this position is $25.00 to $27.00 per hour. Placement within the range is based on factors including skills, experience, and qualifications. This is a non-exempt position eligible for overtime in accordance with California law. Employees accrue paid sick leave in accordance with California law, including SB 616, and are eligible for company benefits in accordance with applicable plan terms and eligibility requirements. At-Will Employment Employment with Eterna Management, LLC is at-will, meaning that either the employee or the company may terminate the employment relationship at any time, with or without cause or notice. Nothing in this job description creates a contract of employment. This job description is not intended to be an all-inclusive list of duties, and the company reserves the right to modify duties and responsibilities at any time.

Pay:

$25.00 - $27.00 per hour Expected hours: 40.0 per week

Benefits:

Dental insurance Paid time off

Work Location:

In person