Project Coordinator - Project Tracking & AI Operations Star Nova US LLC South Bend, IN Job Details Full-time $48,000 - $60,000 a year 2 days ago Benefits Opportunities for advancement Qualifications Microsoft Word Microsoft Excel Customer service Project coordination Bachelor's degree Data entry Organizational skills AI Full Job Description The Project Coordinator supports the Project Management team by monitoring open project issues, maintaining accurate project trackers, and ensuring RFIs, Observations, and other action items are followed through to resolution. This position helps ensure management and customers can quickly receive accurate updates on outstanding project issues. This role is well suited for someone who is highly organized, very comfortable with technology, and interested in developing into greater project management responsibilities. Opportunities for advancement and increased responsibility are available for strong performers. Key Responsibilities Monitor Procore for new and outstanding RFIs, Observations, and other project action items. Enter and maintain open items in centralized project trackers. Maintain concise, current summaries of the status of open items and projects. Identify the responsible Project Manager or department for action items and follow up as needed. Track due dates, response times, outstanding actions, and aging of open items. Notify Project Managers of items requiring action and follow up until responses are provided. Identify overdue or high-priority items and escalate them to management when necessary. Coordinate with Project Managers and other departments to obtain accurate status information. Help prepare clear project status updates for management and customers. Review Procore and internal trackers for discrepancies or missing information. Use AI tools to summarize information, organize project data, review documents, and improve the efficiency of routine project coordination work. Assist with developing and improving standardized project tracking, communication, and AI-assisted workflows. Perform additional duties and support other projects or operational needs as assigned by management. Qualifications Bachelor's degree preferred. Strong organizational, communication, follow-up, and problem-solving skills. Comfortable using AI extensively as part of the daily workflow. Strong general computer skills and ability to quickly learn new business applications and digital tools. Moderate Excel proficiency, including sorting/filtering, formulas, tables, and maintaining structured trackers. Comfortable uploading, downloading, organizing, and working with documents and data across AI and business applications. Ability to independently learn and use common office, project management, collaboration, and cloud-based software. Programming or coding experience is not required. Able to manage numerous open action items and competing priorities. Detail-oriented, dependable, and comfortable following up with others regarding outstanding responsibilities. Adaptable and comfortable working in a fast-moving, flexible environment where priorities, processes, and responsibilities may change as business and project needs evolve. Recent college graduates and candidates from a wide range of academic or professional backgrounds are encouraged to apply. We are primarily looking for someone who is intelligent, organized, dependable, comfortable with technology, and able to learn quickly. Growth Opportunity This position offers the opportunity to take on increasing responsibility based on performance, initiative, and demonstrated ability. A successful Project Coordinator may have opportunities to advance into higher-level project and operations roles.

Pay:

$48,000.00 - $60,000.00 per year Application Question(s): You are tracking 50 open project issues across several projects. Some are overdue, some are missing updates, and management needs an accurate status report today. Briefly explain how you would approach this situation. (Limit answer to a few sentences) This position requires frequent use of Excel/Google Sheets, project management software, cloud-based tools, and generative AI such as ChatGPT, Claude, or Gemini. Briefly describe your comfort level with learning and using new technology. (Limit answer to a few sentences)

Education:

Bachelor's (Required)

Work Location:

In person