POSITION SUMMARY

The Senior Financial Officer

• at the City of South Bend Venues, Parks, & Arts is a pivotal leadership role responsible for the comprehensive financial operations and strategic fiscal health of a diverse portfolio of venues.

This includes the Morris Performing Arts Center, , Palais Royale Ballroom, and City-owned parking garages. Reporting directly to the Finance Director for Venues, Parks and Arts (VPA), this role is central to driving strategic financial planning, budgeting, forecasting, and detailed reporting. This position plays a critical role in preparing accurate financial records, executing journal entries, and performing detailed reconciliations especially for enterprise and agency funds. Additionally, this role is responsible for converting third-party financial statements into monthly general ledger journal entries using advanced tools like Microsoft Power Query and Excel modeling templates.

DUTIES AND RESPONSIBILITIES

Performs assigned duties related to financial operations for the Finance Division, in accordance with established City policy and procedures, including but not limited to: Provide comprehensive financial oversight for all events held at Morris Performing Arts, and Palais Royale Ballroom, as well as the ongoing financial operations of City-owned parking garages. Collaborate closely with event managers, operations, and sales teams to develop detailed, event-specific budgets, including revenue projections (ticket sales, concessions, merchandise, rentals, sponsorships) and granular expense estimates. Oversee the accurate and timely tracking, reconciliation, and reporting of all event-related revenue streams. Prepare detailed post-event financial settlements, recaps, and profitability reports, analyzing actual performance against budget and identifying variances. Reconcile box office receipts, credit card transactions, and cash collections for events and parking. Support contract review from a financial perspective for events. Perform monthly and quarterly general ledger account reconciliations, ensuring balances align with supporting documentation. Prepare and book accurate journal entries for revenue recognition, expense allocation, accruals, and fund transfers. Develop and maintain robust financial forecasts, including scenario planning and cash flow projections for all managed facilities. Monitor financial performance against budget and forecast, providing in-depth analysis and strategic recommendations to the Finance Director for VPA, and General senior leadership, and the Board. Oversee the preparation of all internal and external financial reports for Morris Performing Arts, Palais Royale Ballroom, and City-owned parking garages, including monthly, quarterly, and annual financial statements. Assumes additional responsibilities as requested.

STAKEHOLDER RELATIONS

Act as the primary financial liaison with the Board of Directors, particularly Hotel/Motel Board, and Civic Board of Managers. Collaborate effectively with all department heads and facility managers. Manage & maintain positive/healthy relationships with banks, and other financial service providers.

EDUCATION / QUALIFICATIONS

Bachelor's degree in accounting, Finance, Business Administration, or a related field required. 3+ years of progressive experience in financial management, with at least 2-4 years in a senior financial role overseeing complex operations. Significant experience in non-profit finance is highly preferred, ideally within an arts or cultural organization or managing multiple distinct operational entities. Strong preference for candidates with direct experience in event accounting, venue financial management, or hospitality finance.

KNOWLEDGE AND ABILITY

Demonstrated expertise in strategic financial planning, budgeting, forecasting, and comprehensive financial reporting. Thorough understanding of Generally Accepted Accounting Principles (GAAP) and non-profit accounting standards. Advanced proficiency in accounting software, specifically Microsoft Dynamics, and expert-level Microsoft Excel skills. Proven ability to serve, mentor, and develop within a finance team. Exceptional analytical, problem-solving, and decision-making skills. Strong verbal and written communication skills, with the ability to present complex financial information clearly and concisely to diverse audiences. High level of integrity, ethical conduct, and discretion. Experience with ticketing systems, particularly "Etix", event management software, and POS systems is a significant plus.

WORK ENVIRONMENT

May require evening or weekend work, particularly during peak reporting cycles, board meetings, major events and or theatre productions.

DISCLAIMER

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.

REQUIRED

Pre-Employment Drug Screen Criminal Background Check Essential Duty:

Uphold Core Values All employees of the City of South Bend are expected to uphold and actively demonstrate the City's Core Values in their daily work, which are summarized below: Excellence

• Deliver high-quality service and strive for continuous improvement. Accountability
• Take ownership of responsibilities and outcomes. Innovation
• Seek creative solutions and embrace new ideas. Inclusion
• Promote a respectful, equitable, and welcoming environment. Empowerment
• Support and encourage others to grow and succeed.

This duty is fundamental to fostering a positive workplace culture and delivering exceptional public service. These values shape our culture, inform our decisions, and inspire our work every day. Equal Employment Opportunity & Diversity Statement The City of South Bend is an equal opportunity employer. We do not discriminate or tolerate harassment based on race, color, religion, age, sex, national origin, disability, genetic information, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local law. Employment decisions are based on qualifications, merit, and organizational needs. We value and celebrate diversity and are committed to fostering an inclusive workplace for all employees.