K3 Facility Services is hiring a Project Coordinator to join our Service Operations team. If you thrive in a fast-paced environment, are a natural problem-solver, and know how to keep clients, vendors, technicians, and work orders moving forward, this could be the opportunity for you. The position offers an opportunity for professional growth, experience working with national clients and service partners, and a collaborative team environment. We're looking for someone with experience in facilities management, service coordination, dispatching, maintenance, construction, or a related field who is ready to make an impact from day one. Key Responsibilities The Project Coordinator will coordinate work orders from initial assignment through completion, communicate with clients, vendors, technicians, and internal staff, schedule service visits, and confirm appointments. This person will follow up on open, delayed, rescheduled, and incomplete work orders while providing timely updates to clients and project managers. Responsibilities also include requesting estimates, invoices, photos, receipts, and completion documents and uploading and organizing those documents in company and client platforms. The Project Coordinator will assist with vendor onboarding and compliance documentation, including tracking certificates of insurance, W-9 forms, licenses, and expiration dates. This position will answer incoming calls, gather the necessary information, and route callers to the appropriate team member. Emergencies and project concerns must be escalated to the appropriate manager. The Project Coordinator will help ensure completed work orders are properly documented and ready for billing. Most importantly, this person must help us treat every client like they are the most important client in the world. What We're Looking For The ideal candidate will possess strong communication and organizational skills, excellent follow-through, and close attention to detail. Candidates must be able to coordinate multiple work orders and changing priorities while communicating confidently with clients, vendors, and field technicians. Experience with email, spreadsheets, work-order platforms, and cloud-based systems is preferred. Facilities-management or service-industry experience is also preferred. We are looking for a dependable team member who takes ownership of assigned responsibilities and follows through. Ready to join the K3 team?

Pay:

$45,760.00 - $56,160.00 per year

Work Location:

In person