Project Coordinator - National Accounts

Project Coordinator•National Accounts Glendale, WI Job Details Full-time 1 day ago Benefits Health savings account AD&D insurance Disability insurance Health insurance Dental insurance Paid time off Vision insurance Qualifications Estimating software Contract management Microsoft Excel Microsoft Outlook Logistics management SAP Purchase order management Mid-level Client invoicing Bidding project phase Food service Organizational skills Contracts Logistics inventory management Equipment testing 1 year Equipment inventory management Associate's degree Communication skills Progress tracking (project management tasks) Full Job Description For 95 years, Boelter has been helping our customers create unforgettable experiences. Our focus is to provide unparalleled service and high-quality products. Boelter takes your best and makes it even better. Boelter participates in every aspect of the restaurant supply, hospitality, and beverage industries. From designing commercial kitchens to delivering barware supplies, from installing food service equipment to staging the perfect tabletop•with our full spectrum of services and products•we bring inspiration to the table.

PROJECT COORDINATOR

•NATIONAL

ACCOUNTS

Location:

Glendale, Wisconsin Belong to the Boelter community that brings people together... We value the individual where your unique perspective builds a stronger community and fuels our passion for authentic relationships.

POSITION SUMMARY

The Boelter Companies, a nationwide leader in commercial kitchen equipment and supply solutions, is seeking a full time Project Coordinator to support the National Accounts division. This role is responsible for initiating contracts, establishing new accounts, executing purchase orders, coordinating equipment logistics, managing project documentation, supporting billing activities, and facilitating project closeout.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Prepare and administer contracts from initiation through project completion. Coordinate with manufacturers and manufacturer representatives to support National Account project execution. Assist with estimating and bid preparation activities. Generate and process purchase orders in accordance with project requirements. Manage change orders and support timely, accurate invoicing. Coordinate equipment deliveries to ensure schedule alignment and project readiness. Support project tracking activities, including acknowledgements and status updates. Assist with service call coordination, ensuring timely communication and resolution. Work with Supply Chain to manage customer-specific equipment inventory levels, ensuring alignment with project requirements and ongoing operational needs. Coordinate customer-specific initiatives-including rollouts, equipment testing, and related programs-to support seamless execution and consistent customer experience.

EDUCATION, EXPERIENCE, AND COMPETENCIES

Associate or Bachelor's degree and/or one to three years of relevant experience required. Strong written and verbal communication skills. High level of interpersonal skills; consistently demonstrates professionalism, tact, and diplomacy. Ability to perform effectively under pressure and meet tight deadlines. Strong organizational skills with the ability to manage multiple projects simultaneously. Proficiency with Microsoft Office applications, including Word, Excel, and Outlook. Experience with AutoQuotes and SAP is preferred, though not required. Experience in the foodservice industry is a plus. Ability to read and understand architectural drawings is beneficial, though not required. At Boelter, we care about our associates. We are pleased to offer a comprehensive suite of benefits that are designed to promote and support total well-being for you and your family. Associates working a minimum of 30 hours per week are eligible to enroll in our benefit programs. Coverage begins the first of the month following hire date for those that enroll in: Medical & Prescription Drug Dental Vision Flexible Spending Health Savings Accounts Long-Term Disability Basic Life/AD&D Supplemental Life/AD&D Short-Term Disability coverage is provided via salary continuation at a rate of 60% of your base salary. You are eligible for this coverage after one year of employment. 401(k) contributions can start as soon as the first payroll of employment and include a company match. You can also take advantage of Associate Perks immediately such as Paid Time Off and associate discounts at our stores. We are proud to offer On Demand pay to their associates. Work today and get paid tomorrow! Boelter is committed to offering a robust benefits package and exciting work culture that makes it a great place to work! Wont you come join us?