Fiscal Officer

DEFINITION

Under general direction of the Executive Director, plans, directs, and performs all duties related to accounting, funding and revenue and grant administration, billing, budgeting, and auditing; oversees all human resources functions, including benefits, recruitment and selection, and all related files; performs other related duties as assigned.

DISTINGUISHING CHARACTERISTICS

The Fiscal Officer is a single position supervisory class in which the incumbent is expected to perform work in all areas of accounting and human resources and coordinate work with contracts and grant agreements. This class is distinguished from the next higher class of Executive Director in that the latter has overall administrative and fiscal responsibility for the

EDCTC. SUPERVISION RECEIVED/EXERCISED

Receives general direction from the Executive Director. Exercises direct and indirect supervision over assigned staff including the Administrative Analyst/Secretary to the Commission.

ESSENTIAL FUNCTIONS

(include but are not limited to the following) Plans, organizes, and manages all accounting functions; implements, monitors, controls, and maintains accounting programs, manages accounts payable, accounts receivable, and payroll,; prepares all financial reports; oversees human resource related activities, including benefits administration. Prepares accounting reports; financial reports, special accounting and/or funding management assignments; oversees and coordinates with consultants for the annual audits; prepares the annual State Controller's Reports. Oversees the general development of reports and other fiscal functions performed by and documentation maintained by the Administrative Analyst/Secretary to the Commission. Maintains general and subsidiary ledgers; reconciles financial reports, financial statements, and other reports for federal, state, and other agencies; monitors spending and investment accounts; coordinates with the El Dorado County Auditor Controllers Office on funding for the Transportation Development Act and Senate Bill 125. Oversees the annual budget preparation, including the development of spreadsheets; works with staff to collect and compile budget information; develops the cost allocation plan; reviews budget expenditures; prepares budget revisions; and supports the submittal of information, reports, and others materials to Caltrans. Manages the financial aspects from funding agreements to quarterly reimbursement requests and certification of expenditures for a variety of transportation related program activities. Participates in the recruitment and selection process; conducts new employee orientations; administers benefits. Assists the Executive Director in the formation of administrative policies and practices. Recommends human resource related policies, rules, and practices; maintains personnel files; ensures that pay increases are properly entered into the payroll system; keeps informed of all laws relating to human resources; coordinates and administers the Workers' Compensation program.

PHYSICAL, MENTAL, AND ENVIRONMENTAL WORKING CONDITIONS

Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in preparing statistical reports and data using a computer keyboard. Additionally, the position requires near vision in reading correspondence, statistical data, and using a computer. Acute hearing is required when providing phone and personal service. The need to lift, drag and push files, paper, and documents weighing up to twenty-five pounds is also required. These requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodation.

QUALIFICATIONS

(The following are minimal qualifications necessary for entry into the classification.) Education and/or

Experience:

Any combination of education and experience that has provided the knowledge, skills, and abilities necessary for a Fiscal Officer . A typical way of obtaining the required qualifications is: Possession of a bachelor's degree and equivalent of one year of increasingly responsible professional accounting experience, including the maintenance of financial, budget, fiscal, and related data sets and programs. OR Possession of an associate degree in accounting and equivalent of three years of increasingly responsible professional accounting experience, including the maintenance of financial, budget, fiscal, and related data sets and programs.

License/Certificate:

Possession of, or ability to obtain, a valid Class C California driver's license.

KNOWLEDGE/ABILITIES/SKILLS

Knowledge of:

Generally Accepted Accounting Principles (GAAP) and Basic Principles of Accounting as applied to Governmental Accounting Standards (GASB); principles and practices of government accounting, auditing, reporting and budgeting; grant and fund administration; principles and practices of financial programs; principles and practices of human resources, including recruitment, benefits, and personnel file management; methods and techniques of research and analysis of information and statistical data; basic principles of mathematics; applicable federal, state and local laws, codes and regulations relating to transportation programs; standard office procedures, practices and equipment; modern office practices, methods and equipment, including a computer and applicable software; methods and techniques for record keeping and report preparation and writing; proper English, spelling and grammar; occupational hazards and standard safety practices.

Ability to:

Develop, examine and verify financial documents, reports and transactions; prepare a variety of budgets, financial statements, reports and analyses; analyze, post, balance and reconcile financial data, ledgers and accounts; oversee all recruitment and selection services; oversee benefit administration and all personnel files; perform mathematical calculations quickly and accurately; interpret, explain and apply applicable laws, codes and regulations; read, interpret and record data accurately; organize, prioritize and follow-up on work assignments; work independently and as part of a team; make sound decisions within established guidelines; analyze a complex issue, and develop and implement an appropriate response; follow written and oral directions; observe safety principles and work in a safe manner; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships.

Skill to:

Operate standard office equipment, including a computer and a variety of relevant software applications, including QuickBooks® or related financial accounting programs.