Purchasing /Inventory Admin

Rise'n Roll Bakery is seeking a reliable and detail-oriented Purchasing/Inventory Administrator to support our procurement and inventory management functions. This role requires strong organizational skills, proficiency in standard office software, and the ability to handle various administrative tasks efficiently. This position also serves as a key administrative backup for our Fundraising and Wholesale departments, requiring flexibility and a willingness to learn diverse tasks. The ideal candidate is proactive, adaptable, and capable of meeting the role's physical demands.

Key Responsibilities:

Purchasing Support:

Create and process purchasing orders. Track order status and communicate with vendors regarding delivery schedules and discrepancies. Maintain accurate purchasing records and documentation (digital and physical). Assist with vendor relationship management and information updates.

Inventory Administration :

Monitor inventory levels and assist with regular stock counts and reconciliations. Enter inventory data into the ERP system accurately and on time.

Administrative & Backup Support:

General administrative duties, including data entry, filing, scanning, and correspondence. Serve as primary administrative backup for the Fundraising department, assisting with tasks such as data entry, donor communication preparation, and event support as needed. Serve as primary administrative backup for the Wholesale department, assisting with tasks such as order entry support, customer communication backup, and record maintenance as required. Manage relevant sections of databases and spreadsheets. Handle internal and external communication via email (Outlook) and phone professionally. Other duties as assigned.

Qualifications & Skills:

Required:

High School Diploma or equivalent. Proficiency in Microsoft Office Suite, particularly Excel (including basic formulas, formatting, sorting/filtering), Word, and Outlook. Excellent organizational skills and strong attention to detail. Ability to multitask, prioritize workload, and meet deadlines. Good written and verbal communication skills. Ability to work independently and collaboratively as part of a team.

Preferred:

Minimum of 2 years of experience in an administrative role. Experience working with ERP Flexibake (Enterprise Resource Planning) systems. Previous experience in purchasing, inventory control, fundraising support, or wholesale support is a plus.

Physical Requirements:

Ability to lift and carry items weighing up to 50 lbs. Ability to kneel, bend, walk, and stoop frequently throughout the workday. Ability to sit or stand for extended periods. Manual dexterity required to use standard office equipment (computer, keyboard, copier, etc.)

Work Environment:

This position typically works in an office environment, with tasks performed in warehouses or storage areas.