Job Overview We are seeking a highly organized, detail-oriented, and proactive Assistant Project Manager / Purchasing Coordinator to support our project management and purchasing functions. This role will support Project Managers in keeping projects moving smoothly while also handling day-to-day purchasing coordination. The ideal candidate thinks ahead, tracks details, follows up consistently, communicates clearly, is collaborative or has the desire and willingness to effectively collaborate, and helps ensure that materials, orders, shipments, and project tasks stay on schedule. This position is a strong fit for someone who enjoys managing multiple moving parts, working with vendors and internal teams, keeping information organized, and helping prevent issues before they impact production or customer delivery. Key Responsibilities Project Manager Support Support Project Managers with day-to-day project execution tasks. Track open action items and follow up on outstanding information. Coordinate with internal departments to help keep projects moving. Monitor project timelines and material needs. Communicate risks, delays, or missing information before they impact delivery. Assist with project documentation, status updates, and internal reporting. Purchasing Coordination Issue domestic material purchase orders accurately and on schedule. Support import purchase order execution in coordination with Project Managers. Confirm order acknowledgments, pricing, quantities, and delivery dates with suppliers. Track open purchase orders from placement through receipt. Expedite open orders to support production and customer timelines. Maintain accurate purchasing records in the ERP system. Vendor and Internal Communication Communicate professionally and proactively with suppliers regarding order status, delays, discrepancies, and delivery updates. Build and maintain positive working relationships with vendors. Follow up consistently to ensure commitments are met. Communicate purchasing and delivery updates to internal teams. Escalate supplier, delivery, quality, or invoice issues when needed. Inventory and Production Support Monitor inventory levels against established minimum/maximum thresholds and safety stock levels. Flag potential stock-outs and purchasing needs. Review production schedules and material needs to help anticipate purchasing requirements. Support Daily Production Meetings by providing open order, inbound delivery, and material availability updates. Assist with cycle counting and inventory reconciliation in coordination with the warehouse team. Shipping and Logistics Coordination Coordinate with third-party logistics partners to schedule outbound shipments. Obtain, prepare, and distribute bills of lading and required shipping documents. Track outbound shipments and communicate status updates to internal teams. Support the resolution of freight claims or shipping discrepancies. Key Competencies Strong organization and follow-through. Clear and professional communication. Strong vendor relationship management. Proactive problem-solving. Accuracy and attention to detail. Ability to anticipate needs and flag issues early. Teamwork and service orientation. Accountability and ownership. Positive can-do attitude. Why Join Our Team? We take pride in our work, our people, and the products we create. We value honesty, integrity, dependable service, dignity and respect, effective communication, teamwork, and continuous improvement. This is an opportunity to join a growing company where your organization, communication, follow-through, and ownership will directly support our customers, vendors, and internal team. Hiring Process Finalist candidates must be willing to provide professional references and agree to a background check and drug screening as a condition of employment.

Pay:

$45,000.00 - $55,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insurance

Work Location:

In person