Office Assistant

Office Assistant Micro-Matics, Inc. Minneapolis, MN Job Details 15 hours ago Benefits Paid holidays Health insurance Dental insurance Paid time off Vision insurance 401(k) matching Qualifications Employee onboarding Accounts receivable Handling wage garnishments Customer service ERP systems Filing Purchase order management Mid-level Administrative experience High school diploma or GED Personnel records management Invoice payment processing Purchasing Manufacturing Cross-functional collaboration Onboarding process management Associate's degree Manufacturing company experience Cross-functional communication Full Job Description Office Assistant (HR/Purchasing/Customer Service/Accounting) Micro-Matics Inc. is a leader in providing high quality precision Swiss components and assemblies to some of the largest companies in the medical, aerospace, and commercial industries. We offer competitive wages, and a comprehensive benefits package with a safe and clean working environment.

Overview of Job:

The Office Assistant supports daily administrative operations within a manufacturing environment, providing cross-functional assistance to Human Resources, Purchasing, Customer Service/Order Entry, and Accounting. This role plays a key part in maintaining accurate system data, supporting production flow, and ensuring timely communication between internal teams, vendors, and customers. Responsibilities Human Resources Support Assist with onboarding, including new hire paperwork and orientation scheduling Maintain employee files in compliance with company policies and regulations Process weekly payroll for hourly and salaried employees, ensuring accuracy and timeliness Ensure proper handling of garnishments, benefits deductions, and taxes Order Entry / Customer Support Assist with entering customer orders in the ERP system with a high level of accuracy Verify pricing, part numbers, and delivery requirements Purchasing Support Create and update purchase orders for raw materials, components, and supplies Follow up with vendors on order status, lead times, and delivery schedules Maintain accurate purchasing data within the ERP system Assist in resolving discrepancies with receipts and invoices Accounts Receivable / Accounts Payable Support Assist with invoicing and ensure alignment with shipped orders Process vendor invoices Help resolve billing discrepancies with vendors and customers Requirements High school diploma required; associate degree or related coursework preferred 2+ years of experience in an administrative role, preferably in manufacturing Familiarity with ERP systems (i.e.: order entry, purchasing, AR, AP) preferred Basic understanding of production processes, purchasing, or accounting is a plus Skills & Competencies Strong attention to detail and data accuracy Ability to manage multiple priorities in a deadline-driven environment Effective communication across office and production teams Problem-solving mindset with a proactive approach Ability to maintain confidentiality and handle sensitive information Team-oriented with flexibility to support various departments Benefits Competitive wage Paid PTO & holidays Medical, dental, vision, H.S.A 401k & match Monthly & annual incentive plan