Bid/Contracts Assistant

Bid/Contracts Assistant Westlake, OH 44145

Posted:

02/06/2026

Employment Type:

Temp-To-Hire

Job Category:

Administrative Assistant

Job Number:

04 - 178634 kd

Pay Rate:

$20/hr temp; $20 to $22/hr perm

JOB DESCRIPTION A

contractor is seeking a Bids and Contracts Assistant whose primary responsibility is to assist the Bids and Contracts Manager with all aspects of the process. Work hours are Monday through Friday, from 8 a.m. to 5 p.m.

Job Responsibilities:

Quote material sales, process orders, send submittals when requested, and submit W-9's Assist in tracking contract renewals, price increases, and updating due dates for Letters of Intent/Price Increase Requests File and update Agency File Cards, order bonds, and update Job Chat Coordinate the recording of bonds with County Clerk, pick-up bonds, and package for bonds for delivery Monitor and check daily bid alert emails, track bid results/awards/bid tabs, and update Job Chat Gather subcontracts from Contractors when a project has been scheduled and update the Contract Status spreadsheet Track business license/registration/DOT Prequal renewal dates Keep Experience Records updated with the most recent projects Respond to all company communication within 24 hours either by phone calls, emails, text messages, etc. Perform other administrative duties assigned

JOB REQUIREMENTS

Job Qualifications:

Must have a High School Diploma or GED Must be tech-savvy, proficient in Word, Excel, Outlook, PowerPoint, cell phones, and tablets, and willing to learn the industry and company-specific software Must have excellent oral and written communication, analytical, planning, and time management skills Must be able to pay attention to detail, stay quality focused, and multi-task Must have the ability to seamlessly switch tasks based on the urgency of certain business matters Must have a professional, positive attitude and appearance aligned with company standards Only candidates that can pass a background check and drug screen will be considered. This company offers benefits upon permanent hire. Area Temps still believes that the best way to serve both our employees and our customers is through personal service. To apply for this Bids and Contracts Assistant position, please submit your resume to parma@areatemps.com, call (440) 253-2983, or TEXT "your name & 178634" to (440) 887-4013.

ADDITIONAL INFORMATION

For over 35 years, Area Temps has been committed to providing Northeast Ohio companies with office staffing services, technical, skilled trades, industrial and professional staffing solutions. We measure our success by the thousands of people who have accepted permanent positions with our client companies, either through a direct hire or after successfully completing an initial temporary assignment.

MEET YOUR RECRUITER

PARMA OFFICE With almost 40 years experience in Greater Cleveland and thousands of people employed successfully each year, Area Temps still believes that the best way to serve both our employees and our customers is through personal service. When you apply online, we'll review your work skills and location preferences within 24 hours. Qualified candidates will be contacted to arrange for a personal interview, and our personnel supervisors will work with you to find the perfect assignment.