Scheduling Coordinator Aircert Energy Ratings, Inc. Bakersfield, CA Job Details Full-time $17 - $25 an hour 18 hours ago Benefits 401(k) Paid time off Qualifications Computer operation Computer literacy Administrative experience QuickBooks Organizational skills Multi-line phone systems Full Job Description Overview We are seeking a dynamic and highly organized Scheduling Coordinator to join our team! In this vital role, you will be the heartbeat of our daily operations, ensuring that appointments, meetings, and resources are seamlessly coordinated to maximize efficiency. Your proactive approach and exceptional communication skills will help create a smooth workflow, support our team's productivity, and enhance overall client satisfaction. This paid position offers an exciting opportunity to develop your administrative expertise in a fast-paced environment where your organizational talents will truly shine. Responsibilities Manage and maintain detailed schedules using productivity software and calendar management tools to coordinate appointments, meetings, and deadlines. Communicate effectively with clients, team members, and vendors via phone, email, and in-person to confirm appointments and relay important updates. Utilize multi-line phone systems to handle incoming calls professionally while directing inquiries to appropriate departments or personnel. Perform data entry tasks with accuracy using spreadsheets, Word processing software, and QuickBooks for billing or record-keeping purposes. Organize files, documents, and correspondence efficiently to ensure quick retrieval and proper record maintenance. Support office management by overseeing front desk duties such as greeting visitors, managing office supplies, and maintaining a welcoming environment. Assist with clerical tasks including filing, photocopying, and preparing reports to support daily operations and administrative workflows. Qualifications Proven experience in office management or administrative roles with strong organizational skills. Proficiency in Microsoft Office Suite (Word, Excel) along with familiarity with productivity software and spreadsheets. Excellent computer literacy including data entry, file management, and technical proficiency with office equipment. Strong phone communication skills coupled with professional phone etiquette across multi-line phone systems. Bilingual abilities are a plus to effectively communicate with diverse clients and team members. Previous experience with QuickBooks or similar accounting software is desirable for billing support. Demonstrated ability to prioritize tasks efficiently while managing time effectively in a busy environment. Exceptional customer service skills combined with a friendly demeanor at the front desk or during client interactions. Join us as a Scheduling Coordinator where your organizational prowess will drive our success! We value energetic professionals who thrive on multitasking, excel at communication, and are eager to contribute to a vibrant team environment. This role is perfect for someone looking to grow their administrative career while making a meaningful impact every day!

Pay:

$17.00 - $25.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) Paid time off

Work Location:

In person