Be a part of a team that focuses on hope, transformation, and recovery every day! Join Casa Treatment Center as we support our patients suffering from addiction. Founded in 1967, Casa is one of the only treatment centers in Southern California designed to specifically meet the needs of women in recovery. Casa Treatment Center is a residential, outpatient, and sober living substance abuse facility headquartered in Pasadena. Casa is licensed by the State of California Department of Health Care Services and accredited as a behavioral health care program by the Joint Commission. Job Description The Operations Coordinator is a member of the administrative team and reports directly to the Chief Operating Officer. This temporary position supports agency compliance with administrative and agency responsibilities in the following areas: administrative operations, vendor coordination, facilities support, employee compliance tracking, accreditation, licensure, and state standards. The position requires timely, professional communication with vendors, management, staff, clients, community partners, and internal administrative stakeholders. Responsibilities

Licenses and Certifications:

Ensure business, city, state, and accreditation agency licenses and certifications are current, in compliance and properly displayed.

• Contracting with

Vendors:

Facilitate communication with outside vendors, assist with invoice follow-up, maintain vendor records, and support contract coordination

Administrative Support:

Collaborate with all management staff to provide required administrative and operational support for the organization.

• Monitoring of Employee Compliance in alignment with company policies and procedures: Conduct ongoing monitoring of staff certifications, credentials, driving records, CPR/First Aid, TB testing and all other areas of compliance as outlined by company policy and procedures.
• Collaborates with the Chief Operating Officer and Chief Executive Officer to coordinate vendors that provide landscaping, pest control, HVAC and other facilities needs, including gathering information, scheduling service, tracking follow-up, and supporting price comparison when requested.

Maintain vendor contract and insurance certificate records and notify management of missing, expired, or upcoming renewal items. Provide short-term support for facilities, operations and compliance projects as assigned, including organizing records, following up on outstanding items, and helping ensure administrative tasks are completed. Supervisory Responsibilities N/A Experience, Skills, and Credentials Required This position requires a high level of initiative and ability to take ownership of their role within the agency. Successful track record in developing and implementing administrative changes as informed by data outcomes. Excellent communication skills, both written and oral; ability to engage a wide range of team functions and dynamics. Flexible and adaptable style; a leader who can positively impact both strategic and tactical Quality Improvement initiatives. Ability to work both independently without close oversight, but also a team player who will productively engage with others at varying levels of seniority within Casa. Excellent organizational and computer skills are required.

Minimum Requirements:

• Minimum of 3 years of experience in facilities, operations, administrative compliance, or a related support role; experience in a behavioral health, healthcare, nonprofit, or regulated environment preferred
• Skilled in Microsoft Office programs
• CPR/First Aid Certification
• Valid CA Driver's License Temporary Position
• This is a temporary position intended to provide time-limited operational, facilities, and compliance support for Casa Treatment Center.
• Schedule, duration, and eligibility for any benefits will be determined based on organizational need and applicable policies.

Disclaimer The above statements are intended to describe the general nature and level of duties being performed by people assigned to this job classification and position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of the employee. Employee may be required to perform duties outside of their normal responsibilities as needed to address agency initiatives. Staff must adhere to the overall agency policies, procedures, guidelines, and philosophy of our program including being a positive role model for participants. Discretion must always be maintained, protecting participant confidentiality is of primary importance. Casa Treatment Center is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or equal veteran status.

Pay:

$26.00 per hour Expected hours: 30.0 per week

Work Location:

In person