Learning to Thrive is a growing organization dedicated to supporting individuals through quality, person-centered day programs and community-based services. We are seeking a highly organized, proactive, and experienced Executive Administrative & Operations Coordinator to provide direct support to two executives while helping coordinate the administrative and operational needs multiple day program locations. This is a high-responsibility, multi-tasking position for someone who can work independently, manage competing priorities, maintain confidentiality, and keep multiple operational functions moving forward. The ideal candidate is someone who thrives in a fast-paced environment, is highly detail-oriented, communicates professionally, and enjoys being the person who helps keep leadership and the organization organized and on track. Position Overview The Executive Administrative & Operations Coordinator will work closely with two executives and provide administrative, operational, payroll/timekeeping, reporting, scheduling, and HR support across the organization. This position will play an important role in supporting the day-to-day operations of the day programs & other services such as TDS, coordinating information between leadership and staff, monitoring deadlines, assisting with new-hire processes, and ensuring reports and administrative requirements are completed accurately and on time. Key Responsibilities Executive & Administrative Support Provide high-level administrative support to two executives. Manage calendars, meetings, appointments, and scheduling. Coordinate internal and external meetings, including agendas, materials, and follow-up. Prepare correspondence, documents, spreadsheets, presentations, and reports. Maintain organized electronic and physical files. Track deadlines, action items, projects, and follow-up needs for leadership. Handle confidential information with discretion and professionalism. Operations Support Assist leadership with the daily administrative operations of day programs. Help monitor operational needs, staffing issues, schedules, and program-related priorities. Coordinate communication between executives, program leadership, and administrative staff. Identify issues requiring leadership attention and follow through to resolution. Assist with implementing new administrative and operational processes as the organization grows. Help ensure required documentation and organizational deadlines are maintained. Payroll & Timekeeping Assist with payroll preparation and payroll-related administrative functions. Review employee timekeeping for accuracy, missing punches, discrepancies, and approvals. Follow up with managers and employees regarding timekeeping corrections. Maintain payroll documentation and support payroll deadlines. Assist with tracking employee hours, schedules, overtime, and related administrative reports. Reporting & Compliance Administration Prepare, maintain, and organize monthly and annual reports. Track recurring reporting requirements and deadlines. Compile information from multiple sources and present it in an organized format for leadership. Maintain accurate records and spreadsheets. Assist with audits, internal reviews, and documentation requests. Recruiting & HR Support Assist with new-hire onboarding and employee documentation. Coordinate onboarding tasks, paperwork, orientations, and required documentation. Assist with recruiting and interview scheduling. Maintain employee files and HR tracking systems. Support leadership with HR-related projects and organizational goals. Help monitor completion of required employee documentation and training. Maintain confidentiality of personnel and employee information. What We're Looking For We are looking for someone who is organized, resourceful, accountable, and exceptionally good at managing multiple priorities.

The successful candidate will have:

3+ years of experience in executive administration, operations, office management, HR administration, healthcare administration, nonprofit administration, or a related field. Strong organizational and time-management skills. Experience supporting senior leadership or executives. Experience with payroll, timekeeping, or employee scheduling strongly preferred. Experience with HR administration and new-hire onboarding. Strong Microsoft Office/Google Workspace skills, particularly Excel or spreadsheets. Excellent written and verbal communication skills. Ability to maintain strict confidentiality. Strong attention to detail and follow-through. Ability to prioritize tasks without constant supervision. Ability to manage multiple deadlines simultaneously. Professional judgment and the ability to recognize when an issue needs to be escalated. A positive, solutions-oriented attitude.

The Ideal Candidate Is:

Highly Organized:

You naturally create structure and keep things moving.

A Multitasker:

You can manage executive calendars, payroll questions, reports, meetings, HR tasks, and operational needs without losing track of details.

Proactive:

You don't wait to be told what needs to happen. You identify the next step and take action.

Accountable:

You take ownership of your responsibilities and follow projects through to completion.

Discreet & Professional:

You understand the importance of confidentiality when handling executive, employee, payroll, and organizational information.

Tech-Savvy:

You are comfortable learning new systems and working with spreadsheets, reports, email, calendars, and digital records. Why Join Learning to Thrive? Full-time position $26.00-$28.00 per hour DOE Opportunity to work directly with organizational leadership Key role within a growing organization Opportunity to contribute to operational growth and process improvement Varied responsibilities — no two days are exactly alike Opportunity for professional growth as the organization expands Work Location Roseville or Auburn, California This position will support operations across day program locations & other related services such as TDS, and occasional travel between program locations may be required.

Equal Opportunity Employer Pay:

$26.00 - $28.00 per hour Expected hours: 40.0 per week

Benefits:

Dental insurance Health insurance Professional development assistance Vision insurance Application Question(s): Have you independently supported a senior executive, owner, founder, or leadership team with calendar management, scheduling, communications, and confidential information? Do you have experience coordinating operational projects, vendors, events, processes, or other business functions? Do you have at least 3 years of experience providing high-level administrative support and/or coordinating business operations in a professional environment?

Work Location:

In person