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Robert Half
Legal Operations Specialist
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Job Description
Our client, a San Francisco-based healthcare AI company, is seeking a temporary Legal Operations Specialist to support the buildout of its legal function as the company continues to expand internationally.
This contractor will partner closely with the internal team to establish foundational legal operations infrastructure, with an initial focus on building and organizing the company's core legal folder system and developing practical workflows for managing legal documents and processes. The role is well suited for a paralegal or legal operations professional who has experience creating structure within a growing legal function and can independently organize information, establish repeatable processes, and help build systems that can scale with the business.
ResponsibilitiesPartner with internal stakeholders to build and organize the company's core legal folder and document management structureReview and organize existing legal documents, agreements, corporate records, and other legal materials into a consistent and accessible filing systemDevelop file naming conventions, folder structures, document categorization standards, and related organizational protocolsEstablish and document legal operations workflows for the intake, organization, tracking, and maintenance of legal matters and documentsCreate trackers, templates, checklists, and other tools to improve visibility into legal work and support consistent processesAssist with organizing contracts and maintaining key agreement information, deadlines, renewal dates, and related records as neededIdentify gaps or inefficiencies in existing legal administrative processes and help implement practical solutions appropriate for a growing companyCoordinate with business stakeholders to gather legal documents and information and ensure materials are appropriately maintainedDocument newly established processes to support ongoing use by the company's legal and business teamsProvide additional paralegal and legal operations support as the legal function develops and priorities evolve
This contractor will partner closely with the internal team to establish foundational legal operations infrastructure, with an initial focus on building and organizing the company's core legal folder system and developing practical workflows for managing legal documents and processes. The role is well suited for a paralegal or legal operations professional who has experience creating structure within a growing legal function and can independently organize information, establish repeatable processes, and help build systems that can scale with the business.
ResponsibilitiesPartner with internal stakeholders to build and organize the company's core legal folder and document management structureReview and organize existing legal documents, agreements, corporate records, and other legal materials into a consistent and accessible filing systemDevelop file naming conventions, folder structures, document categorization standards, and related organizational protocolsEstablish and document legal operations workflows for the intake, organization, tracking, and maintenance of legal matters and documentsCreate trackers, templates, checklists, and other tools to improve visibility into legal work and support consistent processesAssist with organizing contracts and maintaining key agreement information, deadlines, renewal dates, and related records as neededIdentify gaps or inefficiencies in existing legal administrative processes and help implement practical solutions appropriate for a growing companyCoordinate with business stakeholders to gather legal documents and information and ensure materials are appropriately maintainedDocument newly established processes to support ongoing use by the company's legal and business teamsProvide additional paralegal and legal operations support as the legal function develops and priorities evolve