School Operations Assistant The Unquowa School - 5.0 Fairfield, CT Job Details Full-time $35,000 - $45,000 a year 9 hours ago Benefits Health insurance Dental insurance Flexible spending account Paid time off Vision insurance Life insurance Retirement plan Qualifications Google Workspace Interpersonal skills Administrative experience High school diploma or GED Associate's degree Full Job Description School Operations Assistant Full-Time 10-Month Position Unquowa School , an independent PreK-8 school, seeks a highly organized, outgoing, self starter for our School Operations Assistant position. This role ensures the campus runs smoothly by managing daily guest logistics, answering inquiries, and executing critical administrative tasks. The ideal candidate is a highly organized, calm multi-tasker who thrives in a fast paced environment and communicates warmly with students, parents and staff.

Primary Responsibilities Greet visitors:

Serve as the primary point of contact for parents, guests and vendors while enforcing school security check-in protocols.

Manage Communications:

Answer multi-line phone calls, direct inquiries to the appropriate staff, and manage the general school email account.

Support families:

Assist parents with student sign-ins, early dismissals, registrations and general school information. Daily School Logistics and Staff Support Coordinate substitute teachers: Manage the morning scramble by identifying teacher absences, assigning substitute coverage, and welcoming guest teachers.

Track student attendance:

Monitor daily attendance records, contact families regarding unexcused absences.

Distribute mail and supplies:

Sort incoming and outgoing mail, manage deliveries and keep the main office neat and organized Administrative Support Serve as a flexible resource to assist Advancement and Admissions when needed during peak workloads

Qualifications & Skills Experience:

1-3 years of experience in an administrative, customer services or front office role (school environment preferred)

Education:

High school diploma required; Associate's or Bachelor's degree is a plus

Tech Savvy:

Proficiency with Microsoft Suite (Word, Excel), Google Workspace and willingness to learn our school database

Communication:

Exceptional verbal and written communication skills with a strong customer service mindset

Professional Demeanor:

Present a professional demeanor and calm presence during chaotic front-office moments

Requirements:

Must pass a mandatory fingerprint background check Application Process Please submit a resume and cover letter to:

Janice Cerone, HR Manager Pay:

$35,000.00 - $45,000.00 per year

Benefits:

Dental insurance Flexible spending account Health insurance Life insurance Paid time off Retirement plan Vision insurance

Work Location:

In person