Office Administrator / Scheduler

Job Summary We are a well-established full-service general contracting firm based in the Dupont Circle neighborhood of Washington, DC. We specialize in the repair and preservation of historic properties across the DC area, the kind of work that keeps the city's most beautiful buildings standing. We're hiring a full-time Office Administrator / Scheduler to be the organizational backbone of our office. You'll be the first voice clients hear when they call, the person keeping our estimators' calendars running smoothly, and the steady hand behind our day-to-day operations. This is a fully in-office position, Monday through Friday, at our Dupont Circle office. If you take pride in a well-run office, enjoy talking to people on the phone, and like the idea of supporting work that actually preserves something, we'd like to hear from you. What You'll Do Answer incoming calls Monday through Friday and respond to client inquiries professionally Schedule and confirm estimate appointments with clients Coordinate estimator calendars to avoid conflicts Monitor and manage the general office email inbox Handle data entry, client file organization, and digital recordkeeping Prepare and format estimates, proposals, and client correspondence Order office supplies and coordinate with vendors Provide general administrative support to ownership and project staff What We're Looking For 1+ years of office administration, scheduling, or front-desk experience Strong written and verbal communication skills Excellent phone manner, warm, clear, and professional Proficient with Microsoft Word and Outlook Comfortable with computers in general; quick to learn new software Excellent attention to detail and ability to meet deadlines Strong problem-solving skills and self-direction Reliable, punctual, and pleasant to work with Able to commute reliably to Dupont Circle, DC Monday through Friday Preferred (Not Required) Microsoft Excel proficiency Experience in construction, real estate, architecture, or property management Familiarity with scheduling software, CRM systems, or project management tools Why Join Us Meaningful work preserving DC's historic buildings Small, collaborative team where your contributions are visible Stable, long-term position with room to grow Prime Dupont Circle location near Metro (Red Line) How to Apply Apply directly through Indeed with your resume. Qualified candidates will be contacted within one week. We are an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic.

Job Type:

Full-time Pay:

$25.00 - $35.00 per hour

Work Location:

In person